Bike Booking Cancellation Letter (Free Sample)
Use this sample bike booking cancellation letter as a template for your formal cancellation letter.
Last updated on September 27th, 2021
Sample Bike Booking Cancellation Letter
Full Customer Address
(Any additional Customer Contact Information)
Rental Agency Name
Full Rental Agency Address
SUBJECT: Bike booking cancellation request
Dear Sir or Madam:
I recently booked a rental bike through your company website. The booking in question was made on DATE and was for a tandem bike (booking #TB1285). However, due to unforeseeable circumstances, I now wish to cancel the reservation.
I would respectfully ask for a full refund of the deposit, in accordance with the bike rental agreement. I regret any inconvenience caused by the cancellation. I appreciate your friendly service during the booking process and I hope to use your rental agency again in the future.
Please notify me if you require any further information in order to expedite the cancellation. You may write to me at (email address) or contact me by telephone at (phone number) with any questions. Thank you, in advance, for your assistance in handling the matter.
In essence, a letter of cancellation is a simple type of correspondence. The intention of writing is simple and requires little detail. However, to ensure that the letter is understood and responded to appropriately, it is advisable to give a little extra attention to writing the letter.
In addition, a clearly composed letter has a better chance of holding weight in the future, should the rental agency take issue with your request.
As for any form of business-related correspondence, it is typically a good practice to adopt a professional, slightly formal tone. Avoid using slang use a good spell-checker to avoid any careless typos. Lastly, give your letter a second reading, since even spell-checkers can miss many mistakes.
By Andre Bradley