It is short-sighted to simply turn down a job verbally. A letter gives the employer a better impression of the applicant, which may be useful for the applicant later. It should be concise, courteous and clear and written in a professional style to maintain a professional image. A well-written letter will leave the door open for future possibilities.
When writing a letter to decline a job offer, the applicant should be prompt with their rejection and write the letter as soon as they have made a decision. This is a courtesy to the company, because they’ll need to offer the job to another candidate as soon as possible.
The main reason for the letter to have a courteous tone is to keep a good relationship with the human resources department of the company. Even if the applicant accepts another job, they may work with the first company and keeping a good relationship will only help. It also gives them a chance to network, so it is recommended to thank the HR person for the job offer and wish the company success.
The letter need not mention that the applicant is taking another job because it pays more. He or she doesn’t need to mention any details about the other job. They can simply say they are accepting a job that better suits their career objectives.
Here is a sample letter to decline a job offer. It should be short and to the point. It can be sent by certified mail, so the applicant is sure it was received.
Sample Letter to Decline a Job Offer
Name of Applicant
Address of Applicant
City, State, Zip Code
Name of Interviewer
Name of Company
Address of Company
City, State, Zip Code
Dear Name of Interviewer:
I would like to formally thank you for the job offer of assistant manager in the art department of Name of Company, but I must decline your offer. After careful consideration, I have chosen another opportunity because it is in my main field of expertise, which is public art.
I appreciate your kindness and clarity during the interview process, and would have accepted your offer if circumstances had been different. You have achieved a lot in your field, and I wish you continued success.
Signature of Applicant
Printed Name of Applicant
By Andre Bradley