Whether buying a new home or moving up to an exciting apartment on a great side of town, there is still the matter of taking care of the old place. There are issues that a person is responsible for when it comes to settle the business surrounding the former residence.
One of the most important things to do is let the other landlord know that the family plans on vacating the premises through a lease termination letter. The idea is to give them enough time so that they may find someone to occupy the premises.
Traditionally, a lease will stipulate how long the landlord wishes to be notified before you leave the property. Typically, a thirty day notice is sufficient. This lease termination letter is for the tenants protection and in the event a dispute should arise, this letter will serve as sufficient evidence. The letter must be properly written and the signature witnessed when signed in front of a notary. Here are some guidelines in writing the letter to end the residency of a rented property.
First, just like any other letter, the letter of termination must have a date. The date is one of the most important items on the letter. It will show that you are giving a 30 day notice and what date the landlord was notified. The stamping from the post office will also serve as when it was actually mailed. If ever brought to court or a legal dispute arises, the date will be one of the key factors legal experts will look for.
The letter needs to be clear in its intention. Don’t beat around the bush or put in a bunch of fancy writing, just say what needs to be said. If the intent is to vacate the property on June 5th, then that should be clearly indicated in the letter. In fact, it is better to just start the letter and get to the point right away.
By clearly making the intentions known up front, it leaves little room for the wrong interpretation. There is nothing worse than a letter that rambles and leaves a person trying to figure out what someone is trying to say. Be clear and be precise and leave no questions in the landlords mind.
Another thing that a person should be careful of is the details. The landlord is going to look for a few things, like:
• Date letter was written
• Intended moving date
• Is The lease over or being broken?
• Special circumstance surrounding the move
• Forwarding address
• Address moving from-in case of many rentals
Make sure that the letter includes all of these things. If the lease is ending, then the landlord will need a forwarding address for the security deposit. In most states, a landlord has up to 30 days to return the security deposit. They must also detail any damages being removed from the deposit. They will also want to see when the rental will be empty.
They will probably begin lining up new clients right away so there is no vacancy loss. If a person has to leave and is in fact breaking a lease, there are some circumstances that warrant doing so. For instance, those who are in the military cannot be help responsible for leases if they are called to active duty.
Lastly, always request a walk-through of the apartment with the manager. Damages that are charged for the apartment are much easier to be escalated when the tenant is not present. At the very least, take pictures and videos of the home when leaving and get witnesses.
By Andre Bradley