The notice of intent to vacate is a standard notice that should always be written 30 days prior to moving from a rental. Oftentimes, the lease stipulates that a notice must be given before leaving. This allows a landlord time to find a new tenant and to avoid vacancy loss.
Typically, around 60-90 days before a lease is set to expire, a landlord will send a notice to the tenant outlining the new terms of the lease. If there is a rental increase, some issues that need to be resolved, or other matters, they will detail it in this notice. Sometimes, the tenant is not happy with the terms of the new lease, or there could be some things in the apartment that have not been fixed. If the new lease terms are not acceptable, then moving may be an option.
While a big hassle, moving can be great, especially for apartment dwellers. In bigger cities, demand is high and so is competition. Apartment complexes will often have sales and will attempt to lure in new tenants. These promotions can be gift cards, free rent or $99 move in specials. With deals like that, it is no wonder people want to jump ship and go somewhere great.
The notice should be delivered in the manor that the rent is paid. If the rent is dropped off to a local office, the notice should be too. If the rent is mailed to an address, make sure this notice is also. It is also acceptable to have the notice sent certified mail. This can ensure delivery and a confirmation should a legal struggle ensue.
There are many different circumstances when a notice to vacate can be used. It doesn't always have to be at the end of a lease term. Many times, people have to move for job transfers, family illness and other situations beyond their control. If breaking a lease, one should check the laws governing that state and vacancy loss. Many landlords will tell clients that they will charge them for the remaining months that the unit sits empty. However, most states laws stipulate that a tenant cannot be charged more than one month of vacancy loss. This is a reasonable time frame to find a renter for the apartment.
To draft a notice of this nature is not difficult. First, make sure the date and address of the landlord are on the left side of the page. The date is very important when it comes to getting the deposit back, especially if the lease stipulates a time frame that must be given before leaving. Try to keep the tone of the notice friendly. Remember, this landlord will be on the rental history application for many years to come.
Leaving one apartment in the proper manner can dictate future rental opportunities. Make sure to state in the first couple of sentences that the intent is to vacate. Even if other issues will be addressed in the notice, make sure that leaving is the clear intent. Specify the exact date that the keys will be turned in. Also, most leases ask for a forwarding address for the deposit. Be sure that somewhere in this notice this is also clarified. If there is a chance that you may stay, but are disgruntled over the terms of the new lease, or rental amount, talk to the landlord. They may be willing to adjust the rental rate versus loses a good tenant.
By Andre Bradley