Hotel Reservation Cancellation Email (Free Sample)
Use this sample hotel reservation cancellation email as a template for your formal cancellation email.
Last updated on September 19th, 2021
Sample Hotel Reservation Cancellation Email
To: Hotel's Email Address
Subject: Cancellation of Reservation
Dear Sir or Madam,
I made a reservation for the Windjammer Las Vegas, NV hotel on October 3-October 17th for the year 2013. The reservation number for this transaction is C39093FG341.
I used the online system to make my reservations and the credit card used to book this room was a MasterCard with the last four digits of 7845. I was charged a deposit of $400, to my credit card, upon booking this reservation.
Due to circumstances that are beyond my control, I am unable to fly to Las Vegas for this vacation and need to cancel my reservation.
According to your hotel's cancellation policy, I am entitled to a 100% refund, as I made my cancellation within 30 days preceding the reservation. I am requesting a cancellation at least nearly 60 days in advance so there should be no problems getting this reservation cancelled and a refund of my initial deposit.
I would like the deposit to be put back on my credit card upon receipt of this letter and to cancel the reservations. If you have any questions, please feel free to contact me at my email address [email protected] or on my cell phone at 555-123-4569. I look forward to hearing from you soon.
By Andre Bradley