How to Write a DJ Services Proposal Letter (with Sample)
Use this proposal letter sample to help you write a powerful proposal letter that separates you from the competition. Last updated on January 17th, 2019
A proposal letter for DJ services is the same as any proposal letter offering the services of an individual or business. The letter should give all the reasons why hiring that particular DJ is in the best interest of the event organizer. The aim of a good proposal letter is to win a contract or gain support.
This means the letter should persuade the client that this applicant is the best for the job. The letter should also be engaging, polite and precise and be written with the audience in mind. If the proposal is for a wedding, it should convince the bride or organizer that this particular DJ would be the best choice for the wedding. Music is Important for Any Event
Hiring a DJ is a very important part of any event. The music will set the tone for the wedding, reception, party, nightclub or conference. Some DJs also act as the master of ceremonies because they know how to announce special activities, individuals and music with professionalism. If necessary, they can control the music to pause it at a particularly critical time without awkwardness. The letter should clearly state the qualities of the DJ, and his or her method for controlling the music as well as the types of music they offer. Some of the questions an event organizer may ask a DJ before hiring him or her for a wedding or other event are:
Does the DJ have a written contract?
Will the DJ work with the event organizer’s playlist as well as the do-not play list?
Does the DJ have the equipment to mix songs so there is no break between them?
Will the music continue while the DJ takes a break?
Will the DJ announce toasts, first dance, cake cutting and other special moments?
Will the DJ give examples of the above things when he or she meets the event organizer?
Has the DJ worked at the event site before?
Does the DJ’s equipment include sound system, wireless mic and speakers?
What will the DJ do if nobody is dancing?
What will the DJ wear?
Does the DJ have a video of his or her work at another wedding
Some tips for writing a DJ services letter:
The letter should be a formal business letter. Even though many DJs may have an extravagant personal style that should not be a major part of their proposal for a job.
An event organizer or individual may have requested a quote from the DJ. The letter should be addressed to that person.
The proposal should be given as soon as possible after the request has been made. This will not only show that the DJ is serious about the job, but the event organizer may be in a hurry and take the first proposal he or she receives.
The event organizer may have requested proposals from several DJs, so it is important to give the best quote that is comprehensive. This means it covers everything the DJ does from set-up to clean-up.
The letter should contain all contact details. If the DJ has a company letterhead, that is the best. Otherwise, it should be easy for the event organizer to see how to contact the DJ.
All of the terms and conditions must be clearly stated in the letter or attached as an enclosure. This could be in the form of a contract that the DJ generally uses for gigs.
For best results, it is recommended that the DJ calls the event organizer a few days after the letter has been sent.
Below is a sample DJ services proposal letter. It should be written in an offering tone and not a demanding tone, as the job has not yet been assigned. A proposal for services should not be generic, but should give details about the terms and benefit of the DJ services. DJ Services Proposal Letter Sample Name of DJ Address of DJ City, State, Zip Code
Name of Event Organizer Address of Event Organizer City, State, Zip Code
RE: Proposal to serve as a DJ for wedding on DATE
Dear Name of Event Organizer:
I have received a request from you for my services as DJ at the wedding on DATE at VENUE. Thank you for showing interest in the quality of my work. I have been the musical supervisor and emcee for more than 50 weddings and have served clients in the venue you have chosen three times in the past. Please see the testimonials on my website DJWebsite.com. I would be happy to give you the names of former clients if you would like to speak to references.
I provide continuous music with breaks for announcements, toasts and speeches. I have a large repertoire of music from which to choose and I will play a combination of the latest hits, show tunes and the bride and groom’s selections.
I own my own sound system with speakers and wireless mic. Because of this, I am able to keep my prices competitive. I will also dress according to the bride’s instructions and can wear casual or formal attire. I believe my music stands out from my competition because I work closely with you to give you exactly what you want.
Enclosed, you will find my standard contract for weddings. It clearly states the services I offer, equipment I will bring and the timings for set-up before the event. The costs are stated and the total quote is given. I am committed to doing my part to help make your wedding a wonderful, memorable event. I can be reached at Phone Number and Email Address any time. Thank you for considering me and I hope to get a favorable reply from you soon.
Sincerely, Signature of DJ Printed Name of DJ List of Enclosures: Standard DJ Contract for Wedding