How to Write a Simple Waiver Letter (with Samples)
Use these sample waiver letters as templates for your formal waiver letter.
A waiver letter is a formal written request for the party receiving the letter to forego a certain restriction that would otherwise be put into effect, such as a financial obligation, contract, or a citation. However, writing a letter of waiver isn't a 100 percent guarantee that the other party will comply.
Here's how to construct a formal letter of waiver along with some sample letters to help guide you.Any entity that issues any kind of obligation contains certain terms of eligibility that has to be fully considered when dealing with a waiver request. Before you sit down and write your letter make sure you completely understand those specific terms in order to determine if you qualify or not.
Start the letter off with a clear explanation regarding your request. For instance, explain that you're requesting certain fees or charges to be waived or to be released from a previous engagement. Communicate any supporting or relative dates, names of parties, monetary figures, or venues as facts. Don't attempt to exaggerate the significance of your assertions or statement.
Here's how to construct a formal letter of waiver along with some sample letters to help guide you.Any entity that issues any kind of obligation contains certain terms of eligibility that has to be fully considered when dealing with a waiver request. Before you sit down and write your letter make sure you completely understand those specific terms in order to determine if you qualify or not.
Start the letter off with a clear explanation regarding your request. For instance, explain that you're requesting certain fees or charges to be waived or to be released from a previous engagement. Communicate any supporting or relative dates, names of parties, monetary figures, or venues as facts. Don't attempt to exaggerate the significance of your assertions or statement.
Send your letter of waiver along with any contract copies, receipts, photos, or email printouts that can corroborate your statement. There are a number of reasons why someone may need to write a waiver letter. Here are a few examples to guide you.
Example #1: Bank Charges Letter of Waiver
Customer’s Name
Customer’s Address
City, State, Zip Code
DATE
Lender’s Name
Title
Lender’s Institution
Lender’s Institution Address
City, State, Zip Code
RE: Checking Account 5123144552
To whom it may concern,
I want to formally request that you seriously consider reimbursing some bank fees that you applied to an unexpected overdraft that's unfortunately been accruing since the beginning of the year. The mere fact that I let my account get into the red is proof of my severe financial hardship.
Therefore, continuing to charge me for more direct debits that I failed to cancel in time along with the overdraft interest fees, has only compounded the issue and made it even more difficult to get it paid-in-full. At this point, I can hardly afford to keep food on the table for my children.
I can get my account back into the positive and pay down the debt if the fees of $400 are waived. If they aren't, I will have no other choice than to seek legal counsel.
Thank you for your consideration and I eagerly wait for your reply.
Sincerely,
Customer’s Signature
Printed Customer’s Name
Example #2: Immigration Letter of Waiver
Sender’s Name
Sender’s Address
City, State, Zip Code
Phone Number
Email Address
DATE
Recipient’s Name
Recipient’s Address
City, State, Zip Code
RE: Penalty Waiver
To whom it may concern:
I am respectfully writing this letter asking you to waiver a penalty concerning my visa due to my past criminal history. I completely understand that the U.S. can't allow anyone to enter or remain in the country that would potentially pose a threat to citizens or become a financial burden because of incarceration. However, I strongly feel this doesn't pertain to me.
Currently, I am 60 years of age. The theft conviction took place when I was just 21 years of age. Naturally, I am fully responsible for my immature actions. However, that was nearly 40 years ago and I have lived a clean life since then. Also, it was my one and only conviction in my entire life. In other words, I learned my lesson the first time.
I truly want to spend more time with my brother and his family who can't afford to travel back to Mexico with me.
Thank you for reconsidering my request.
Sincerely,
Signature of Sender
Printed Name of Sender
Sender’s Name
Sender’s Address
City, State, Zip Code
Phone Number
Email Address
DATE
Recipient’s Name
Recipient’s Address
City, State, Zip Code
RE: Penalty Waiver
To whom it may concern:
I am respectfully writing this letter asking you to waiver a penalty concerning my visa due to my past criminal history. I completely understand that the U.S. can't allow anyone to enter or remain in the country that would potentially pose a threat to citizens or become a financial burden because of incarceration. However, I strongly feel this doesn't pertain to me.
Currently, I am 60 years of age. The theft conviction took place when I was just 21 years of age. Naturally, I am fully responsible for my immature actions. However, that was nearly 40 years ago and I have lived a clean life since then. Also, it was my one and only conviction in my entire life. In other words, I learned my lesson the first time.
I truly want to spend more time with my brother and his family who can't afford to travel back to Mexico with me.
Thank you for reconsidering my request.
Sincerely,
Signature of Sender
Printed Name of Sender
Example #3: Hunting Letter of Waiver
Sender’s Name
Sender’s Address
City, State, Zip Code
Phone Number
Email Address
DATE
Recipient’s Name
Recipient’s Address
City, State, Zip Code
RE: Hunting Waiver
To whom it may concern:
According to company policy, you need to sign this official letter of waiver prior to going hunting or coming on our property.
I, Michael McCarthy, do hereby agree to the following:
Thank you and we hope you have a great experience while visiting one of our hunting reserves and enjoy your stay.
Sincerely,
Signature of Sender
Printed Name of Sender
By Andre Bradley
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Sender’s Name
Sender’s Address
City, State, Zip Code
Phone Number
Email Address
DATE
Recipient’s Name
Recipient’s Address
City, State, Zip Code
RE: Hunting Waiver
To whom it may concern:
According to company policy, you need to sign this official letter of waiver prior to going hunting or coming on our property.
I, Michael McCarthy, do hereby agree to the following:
- Wildlife Reserves Inc. isn't responsible in any way for any accidents due to hunting that might happen while I'm hunting on said property.
- In case a hunting accident should occur, I am not allowed to pursue a lawsuit against the staff that work on said property.
- In the event that I get injured or killed from a hunting accident, no one in my family can sue Wildlife Reserves Inc. or any of their staff as well.
Thank you and we hope you have a great experience while visiting one of our hunting reserves and enjoy your stay.
Sincerely,
Signature of Sender
Printed Name of Sender
By Andre Bradley
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