How to Write a Tree Planting Proposal Letter (with Sample) Use this sample tree planting proposal letter as a template for your formal proposal letter. Last updated on January 17th, 2019
Many people have taken steps to make their homes environmentally friendly by changing their light bulbs, recycling their trash and conserving their energy use. The next step may be to contribute to the local community by planting trees in the city, suburbs and even farmland.
Communities, non-profit organizations and other groups have joined to organize a tree planting program. The first step is to select the area to be planted, and the second step is to create a tree planting proposal. Trees are being stripped from the earth at an alarming rate, but they can be replaced with a concerted effort on the part of people to plant more trees. Trees contribute to clean air, provide shade to cool the temperature and add beauty to the neighborhood. In some cities, the trees that were planted more than 100 years ago have lived their full life cycle and need to be replaced. Some are also lost to drought or storm damage. Whether it is a Boy Scout troop, religious group, senior class or other group of people who are ready to plant trees, there may be a few things they need to consider first. Once the area for planting is selected, the group should find out who owns the property and get their permission to plant trees. There may be more than one property owner who needs to be consulted.
Other conditions may also apply such as the number of trees being planted. Some people may require a specific number and type of tree depending on the area such as 10 trees in a park or 50 fruit trees in a vacant lot or 100 conifers in a forest. People planting the trees may also need to commit to a maintenance plan for one to three years after planting to make sure the saplings live.
A tree planting proposal letter should forecast the scope and nature of the proposed project in the first paragraph. It may include the type of project such as planting trees in an empty median on a particular street, or on the strip of earth between the sidewalk and the street. Some cities will supply the trees if the group will supply the labor.
It is recommended that the proposal provide some background of the area being planted including local history. It is also recommended for the group to explain why they feel the project is necessary.
If the project appears to be beneficial for the area, there is a better chance it will be granted. The objectives of the project should be clearly stated in a bullet list that states:
The explicit objectives
The proposal should give a step-by-step process for fulfilling the project. If the group needs to find more volunteers to do the work, this should be stated. If a grand opening at the end of the project is envisioned, this should be stated.
Any resources required for the project should be listed and how the group plans to get these resources. A time frame for the project should also be given.
Below is a sample tree planting proposal letter. It is a formal letter that should be written as a business letter. It should be addressed to the person who may be able to grant the proposal such as a city councilperson or a mayor. If the property is owned by a private party, he or she needs to give permission too. Sample Tree Planting Proposal Letter Name of Principal or Teacher Name of High School Address of High School City, State, Zip Code
Name of Relevant Person Title of Relevant Person Address of Relevant Person City, State, Zip Code
RE: Proposal for Planting Trees at ADDRESS
Dear Name of Relevant Person:
This letter is a formal proposal from the Freshman Class of Name of High School, YEAR, to plant 20 trees in the vacant lot that is located at ADDRESS. The lot is next to the high school and the class would like to beautify the area. The lot has been vacant for the past 15 years and has become a dumping ground for trash. The city owns the property.
Our class proposes to:
Clear all the trash from the lot
Prepare the ground for planting
Plant 20 trees of different species
Water and maintain the trees for the next three years
The father of one of the students owns the landscaping business, NAME OF BUSINESS, and his employees will prepare the ground for planting after the students have cleared away all the trash. The students have their own shovels and spades. If Name of City would like to donate the trees, it would be most welcome.
Otherwise, we will receive 20 donated trees from the locality. We would like to start the project in early June of this year, so it can be completed during the summer vacation.
If you would like any more information, I can be reached at Phone Number or Email Address.
Thank you for your consideration of the Tree Planting Proposal.
Sincerely, Signature of Principal or Teacher Printed Name of Principal or Teacher By Andre Bradley