How to Write a Tree Removal Request Letter (with Sample)
Use this sample tree removal request letter as a template for your formal request letter.
Last updated on June 12, 2023
While trees are generally loved for their beauty, shade and contribution to fresh air, there are times when a tree may need to be removed. Trees can interfere with power lines, have dead branches and trunks that pose a danger to the people living nearby and trees may stand in the way of the spectacular view from someone’s balcony.
Whatever the reason given for tree removal, it is not usually legal to cut down someone’s tree without permission. This permission may come from an individual owner of the tree or from the city, town or county that owns the tree. Writing a tree-removal request letter is the first step towards having a tree removed.
If a tree is dangerous to passers-by or children playing in the area because it is touching an electrical line, it needs to be removed quickly. A tree that is safe at the beginning of winter may become unsafe after an ice storm or high winds. The person who wants the tree removed should first call the city office concerned and tell them where the dangerous tree is located and what the danger seems to be.
Whatever the reason given for tree removal, it is not usually legal to cut down someone’s tree without permission. This permission may come from an individual owner of the tree or from the city, town or county that owns the tree. Writing a tree-removal request letter is the first step towards having a tree removed.
If a tree is dangerous to passers-by or children playing in the area because it is touching an electrical line, it needs to be removed quickly. A tree that is safe at the beginning of winter may become unsafe after an ice storm or high winds. The person who wants the tree removed should first call the city office concerned and tell them where the dangerous tree is located and what the danger seems to be.
After Informing By Phone
After informing by phone, the citizen can write a tree-removal request letter giving all the facts again. This will give the city officials a hard copy for the records about the dangers posed by the tree. The sender should keep a copy of the letter.
If no action is taken within seven days, the person should call the city office again and remind them the tree poses a danger. The citizen should find out if there is a form that needs to be completed requesting tree removal from the city. If so, the letter may accompany the form.
After informing by phone, the citizen can write a tree-removal request letter giving all the facts again. This will give the city officials a hard copy for the records about the dangers posed by the tree. The sender should keep a copy of the letter.
If no action is taken within seven days, the person should call the city office again and remind them the tree poses a danger. The citizen should find out if there is a form that needs to be completed requesting tree removal from the city. If so, the letter may accompany the form.
Dangerous Tree
If the owner of the dangerous tree is an individual, the person who is requesting its removal needs to inform the owner first by phone in case he or she has not noticed the danger.
The owner can then take up its removal with the city. If a person would like a tree removed for other reasons than a possible danger, he or she would need to write the owner a tree-removal request letter stating the reasons they want the tree removed.
Some common reasons are:
The person should make sure to spell the neighbor’s name correctly. If they know that species of tree, it should be mentioned. The location of the tree should be clearly described. The person should briefly describe why he or she wants the tree removed.
If there is no good reason to remove the tree, the owner will simply disregard the request. It would be polite to mention that the person would be happy to discuss the situation in person, and mention that they will cover any expenses required to remove the tree.
Below is a sample of a tree-removal request letter to a neighbor. Even if the writer is angry with the neighbor, the letter should have a polite and courteous tone. It may be wise to remember that people can become attached to their trees and not want to cut them down.
It is a formal request and will get the best results if the tone is professional. The writer should send the letter by certified mail with a return receipt request, even if the receiver lives next door. The sender should keep copies of all communication about the removal.
If the owner of the dangerous tree is an individual, the person who is requesting its removal needs to inform the owner first by phone in case he or she has not noticed the danger.
The owner can then take up its removal with the city. If a person would like a tree removed for other reasons than a possible danger, he or she would need to write the owner a tree-removal request letter stating the reasons they want the tree removed.
Some common reasons are:
- The leaves clutter the neighbor’s yard
- The roots damage the neighbor’s driveway
- The tree blocks the otherwise beautiful view
- The tree is too tall according to local ordinances
- The tree is dripping sap on the neighbor’s car
- The tree is ugly, dead and rotting
The person should make sure to spell the neighbor’s name correctly. If they know that species of tree, it should be mentioned. The location of the tree should be clearly described. The person should briefly describe why he or she wants the tree removed.
If there is no good reason to remove the tree, the owner will simply disregard the request. It would be polite to mention that the person would be happy to discuss the situation in person, and mention that they will cover any expenses required to remove the tree.
Below is a sample of a tree-removal request letter to a neighbor. Even if the writer is angry with the neighbor, the letter should have a polite and courteous tone. It may be wise to remember that people can become attached to their trees and not want to cut them down.
It is a formal request and will get the best results if the tone is professional. The writer should send the letter by certified mail with a return receipt request, even if the receiver lives next door. The sender should keep copies of all communication about the removal.
Sample Tree Removal Request Letter
Name of Person Making the Request
Address of Person
City, State, Zip Code
DATE
Name of Receiver
Address of Receiver
City, State, Zip Code
RE: Tree removal request
Dear Name of Receiver:
I have just moved into this house three weeks ago and have not yet met you and your family. I made several attempts to find you at home without success. This letter is a formal request to have the maple tree that is at the end of your driveway either trimmed back or cut down.
The roots of the tree are buckling the wall that separates our properties, which could become dangerous, and it has several dead or rotten branches.
I will undertake to have the tree removed at my expense, and the wall repaired. If the tree can be sold for wood, any profit will be handed over to you.
I appreciate your consideration in this matter, and am looking forward to coming to a satisfactory compromise for both of us. I can be reached at Phone Number or Email Address, but I hope to meet you in person soon.
Sincerely,
Sender’s Signature
Sender’s Name Printed
By Andre Bradley
Frequently Asked Questions (FAQs)
Q: What is a Tree Removal Request Letter?
Answer: A Tree Removal Request Letter is a formal written document that is submitted to an appropriate authority, such as a homeowner's association, local government, or property management company, to request the removal of a tree or trees from a specific location. It is a way for individuals or organizations to express their concerns or reasons for wanting a tree to be removed.
Q: Why would someone need to write a Tree Removal Request Letter?
Answer: There could be several reasons why someone would need to write a Tree Removal Request Letter. Some common reasons include:
Q: What should be included in a Tree Removal Request Letter?
Answer: When writing a Tree Removal Request Letter, it's important to include the following details:
Q: How should the tone of a Tree Removal Request Letter be?
Answer: The tone of a Tree Removal Request Letter should be polite, professional, and respectful. It is important to clearly convey your concerns and reasons for the tree's removal without being confrontational or demanding. Use a formal tone and avoid using offensive language or making personal attacks. Remember, the goal is to present a persuasive and well-reasoned argument to increase the likelihood of a positive response.
Q: What is the typical format for a Tree Removal Request Letter?
Answer: The typical format for a Tree Removal Request Letter is as follows:
Q: Are there any specific guidelines to follow when writing a Tree Removal Request Letter?
Answer: Yes, here are some specific guidelines to follow when writing a Tree Removal Request Letter:
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Name of Person Making the Request
Address of Person
City, State, Zip Code
DATE
Name of Receiver
Address of Receiver
City, State, Zip Code
RE: Tree removal request
Dear Name of Receiver:
I have just moved into this house three weeks ago and have not yet met you and your family. I made several attempts to find you at home without success. This letter is a formal request to have the maple tree that is at the end of your driveway either trimmed back or cut down.
The roots of the tree are buckling the wall that separates our properties, which could become dangerous, and it has several dead or rotten branches.
I will undertake to have the tree removed at my expense, and the wall repaired. If the tree can be sold for wood, any profit will be handed over to you.
I appreciate your consideration in this matter, and am looking forward to coming to a satisfactory compromise for both of us. I can be reached at Phone Number or Email Address, but I hope to meet you in person soon.
Sincerely,
Sender’s Signature
Sender’s Name Printed
By Andre Bradley
Frequently Asked Questions (FAQs)
Q: What is a Tree Removal Request Letter?
Answer: A Tree Removal Request Letter is a formal written document that is submitted to an appropriate authority, such as a homeowner's association, local government, or property management company, to request the removal of a tree or trees from a specific location. It is a way for individuals or organizations to express their concerns or reasons for wanting a tree to be removed.
Q: Why would someone need to write a Tree Removal Request Letter?
Answer: There could be several reasons why someone would need to write a Tree Removal Request Letter. Some common reasons include:
- Safety concerns: If a tree poses a safety risk, such as being diseased, damaged, or leaning dangerously, it may need to be removed to prevent accidents or property damage.
- Property damage: Trees with overhanging branches or extensive root systems can cause damage to buildings, fences, or utility lines, warranting their removal.
- Encroachment: In situations where a tree's branches or roots encroach on neighboring properties, causing disputes or inconvenience, a removal request may be necessary.
- Construction or development: Trees may need to be removed to accommodate construction projects, road expansions, or other development plans.
Q: What should be included in a Tree Removal Request Letter?
Answer: When writing a Tree Removal Request Letter, it's important to include the following details:
- Sender's information: Start with your name, address, contact number, and email address.
- Recipient's information: Include the name, title, and contact information of the person or authority who should receive the letter.
- Date: Mention the date when the letter is written.
- Subject: Clearly state that the letter is a "Tree Removal Request Letter."
- Explanation: Provide a detailed explanation of why you are requesting the tree's removal. Be specific and include relevant facts, such as safety concerns, property damage, or encroachment issues.
- Supporting evidence: If available, include photographs, reports, or any other supporting documentation that strengthens your case.
- Requested action: Clearly state your request for the tree's removal and specify any desired timelines if applicable.
- Contact information: Provide your contact information once again for further communication or clarification.
- Closing: End the letter with a polite and professional closing, such as "Sincerely" or "Best regards," followed by your printed name and signature.
Q: How should the tone of a Tree Removal Request Letter be?
Answer: The tone of a Tree Removal Request Letter should be polite, professional, and respectful. It is important to clearly convey your concerns and reasons for the tree's removal without being confrontational or demanding. Use a formal tone and avoid using offensive language or making personal attacks. Remember, the goal is to present a persuasive and well-reasoned argument to increase the likelihood of a positive response.
Q: What is the typical format for a Tree Removal Request Letter?
Answer: The typical format for a Tree Removal Request Letter is as follows:
- Sender's information:
- Name
- Address
- Contact number
- Email address
- Date
- Recipient's information:
- Name
- Title
- Organization
- Address
- Contact number
- Email address
- Subject: Tree Removal Request Letter
- Salutation: Dear [Recipient's Name] or To Whom It May Concern, if the specific recipient is unknown.
- Introduction: State your purpose for writing the letter and briefly introduce yourself.
- Body paragraphs: Provide a detailed explanation of why you are requesting the tree's removal, including supporting facts and evidence.
- Requested action: Clearly state your request for the tree's removal and any desired timelines or conditions.
- Closing: Express gratitude for considering your request and provide your contact information for further communication.
- Formal closing: Sincerely, or Best regards,
- Printed name
- Signature (if submitting a physical letter)
Q: Are there any specific guidelines to follow when writing a Tree Removal Request Letter?
Answer: Yes, here are some specific guidelines to follow when writing a Tree Removal Request Letter:
- Be clear and concise: Clearly state your reasons for requesting the tree's removal, providing specific details and evidence to support your case. Avoid unnecessary elaboration or unrelated information.
- Use a professional tone: Maintain a formal and respectful tone throughout the letter. Avoid using slang, jargon, or offensive language.
- Be polite and respectful: Approach the recipient with respect and avoid making personal attacks or using derogatory language. Remember, you are more likely to achieve a positive outcome by being courteous.
- Include supporting evidence: If available, attach photographs, reports, or any other supporting documentation that strengthens your argument. This can help provide a clearer understanding of the situation.
- Follow any specific guidelines or requirements: Check if there are any specific guidelines or requirements provided by the recipient or the organization to which you are submitting the letter. Adhering to these guidelines will demonstrate your attention to detail.
- Proofread and edit: Before finalizing the letter, proofread it for any spelling, grammar, or punctuation errors. Make sure the letter is well-structured and coherent.
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