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Trip Cancellation Letter (with Sample)
Use this sample trip cancellation letter as a template for your formal cancellation letter.
Last updated on September 19th, 2021


Trip Cancellation Letter Sample
Daryl Cox
9087 Simmons Lane
Chillicothe, Ohio 45601

DATE
​
ABC Travel Corporation
8734 Main Street
Columbus, Ohio 43215

Dear Sir/Madam;

The trip scheduled for DATE  to Hawaii, for me and four guests, needs to be cancelled. While we were hopeful for a nice getaway, we are going to be unable to go due to a medical problem.

I have been under my doctor’s care due to a recent back injury and this will prohibit me from going on any trips. I have attached the doctor’s report and official letter placing me off work for your records. 

My policy number on my travelers insurance is 9876-0987-0134-4567. The policy states that I am entitled to a reimbursement of the total cost minus a $200 deductible.

I would appreciate if this payment would be sent to my home address, which is listed above. I am responding within the 30 days required to allow for full reimbursement of these funds. 

I apologize for any inconvenience this may have caused and do wish to take our trip at a later date. However; due to my back condition, I will not be able to make the trip across the country.

​If you have any questions, please feel free to contact me anytime on my cellular phone at 555-123-4567. I can also be reached by email at [email protected] 

Thank You,

Daryle Cox
Attachment
​
​By Andre Bradley

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