Waiver Letter (Free Samples)
Use these sample waiver letters as templates for your formal waiver letter.
Last updated on June 18th, 2023
Sample 1 - Waiver Letter for Bank Charges
Customer’s Name
Customer’s Address
City, State, Zip Code
DATE
Name of Bank Manager
Title
Name of Bank
Bank Address
City, State, Zip Code
RE: Checking Account 5123144552
To Name of Bank Manager,
I want to formally request that you seriously consider reimbursing some bank fees that you applied to an unexpected overdraft that's unfortunately been accruing since the beginning of the year. The mere fact that I let my account get into the red is proof of my severe financial hardship.
Therefore, continuing to charge me for more direct debits that I failed to cancel in time along with the overdraft interest fees, has only compounded the issue and made it even more difficult to get it paid-in-full. At this point, I can hardly afford to keep food on the table for my children.
I can get my account back into the positive and pay down the debt if the fees of $400 are waived. If they aren't, I will have no other choice than to seek legal counsel.
Thank you for your consideration and I eagerly wait for your reply.
Sincerely,
Customer’s Signature
Printed Customer’s Name
Sample 2 - Waiver Letter for Payment
Name of Sender
Address of Sender
City, State, Zip Code
DATE
RE: Bank or Loan Account Number
To Whom It May Concern:
This letter is a formal request to have my monthly payments of $150 on my car loan frozen and have all late fees waived for six months from DATE to DATE. I am currently in financial difficulty because of an injury I received in a car accident through no fault of mine. Since I work for minimum wage, I have no resources to maintain my payments.
I will be undergoing physical therapy for the next four months and hope to be able to find a job after that. I have met my loan obligation regularly for the past one year and have every intention of paying it off.
I have enclosed my medical report and doctor’s letter as proof of my condition. If you have any questions, I can be reached at Phone Number or at Email Address.
Thank you for considering my request.
Sincerely,
Signature of Sender
Printed Name of Sender
List of Enclosures: Medical Reports
By Andre Bradley
Frequently Asked Questions (FAQs)
Q: What is a request letter to waive off the charges?
Answer: A request letter to waive off the charges is a formal written document in which an individual or organization asks a service provider, such as a bank, utility company, or institution, to forgive or eliminate certain fees, penalties, or expenses. This letter serves as a polite appeal to have the charges waived based on specific circumstances, such as financial hardship, exceptional circumstances, or a mistake on the part of the service provider.
Q: What tone should I use in a request letter to waive off the charges?
Answer: It is essential to maintain a polite, respectful, and professional tone throughout your request letter. Remember that you are making an appeal and seeking a favor, so avoid using demanding or confrontational language. Expressing gratitude for their consideration and demonstrating your understanding of their policies will help to convey a positive tone.
Q: Is there a specific format or template I should follow for a request letter to waive off the charges?
Answer: While there is no universally prescribed format or template for a request letter to waive off the charges, it is generally recommended to follow a formal business letter format. You can find various templates and examples online that can serve as a helpful guide. Remember to customize the letter to fit your specific circumstances and maintain a professional tone throughout.
Q: How long should a request letter to waive off the charges be?
Answer: A request letter to waive off the charges should be concise and to the point. Ideally, it should not exceed one page in length. Make sure to include all the necessary details and supporting information, but avoid unnecessary repetition or excessive elaboration. A well-structured and succinct letter is more likely to be read and considered by the recipient.
Q: What should I do after sending a request letter to waive off the charges?
Answer: After sending your request letter to waive off the charges, it is advisable to follow up with the recipient to ensure that they received your letter and to inquire about the status of your request. You can choose to follow up through email or a phone call, depending on your preference and the preferred method of communication of the recipient. Remain patient and understanding throughout the process, as it may take some time for a response or decision to be made.
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