Warning Letter to Employee for Absence (Free Samples)
Use these sample warning letters as templates for your formal warning letter.
Last updated on September 18th, 2021
Sample 1 - Warning Letter to Employee for Absence
Name of Employer
Name of Company or Business
Address of Business
City, State, Zip Code
DATE
Name of Employee
Position of Employee in the Business
Address of Employee
City, State, Zip Code
RE: Formal Warning Letter
Dear Name of Employee:
It has been noticed by the concerned authorities that you have taken leave from your job without requesting or receiving prior permission from your supervisor on DATE and DATE. This is seen as a sign of gross negligence of your duties as salesman and willful insubordination.
If you absence yourself without prior permission, you are behaving irresponsibly and opening yourself to disciplinary action.
You are hereby warned not to continue this inappropriate behavior in the future. If you do, you shall invoke the appropriate disciplinary action.
Since you have never taken leave without permission before, I would like to request you to submit a written explanation for taking unauthorized leave within three working days of receiving this letter.
A copy of this letter will be put in your office personnel file. Kindly treat this as an urgent matter.
Regards,
Signature of Employer
Printed Name of Employer
Name of Company or Business
Sample 2 - Warning Letter to Employee for Absence
Name of Employer
Name of Company or Business
Address of Business
City, State, Zip Code
DATE
Name of Employee
Position of Employee in the Business
Address of Employee
City, State, Zip Code
RE: Formal Warning Letter
Dear Name of Employee
This letter is to serve as an official written reprimand for an incident that happened on DATE. On this said date, you were one hour late to work and violated company policy.
You had no written reason for being late and advised your supervisor that you overslept. This is to serve as a written warning, as you have already been giving a verbal warning in the past two weeks. We expect all employees to come to work on time and to be ready to work.
We value attendance and consider it to be a significant factor in your position. Our goal is to service our customers with quick and effective service, and your attendance problems are not acceptable. Because we are an installation company, we had to rearrange our route for the day to accommodate your tardiness.
Because of your late arrival to work, we had to have someone else step in and cover routes to make up for the missed service call.
We tried to call you several times to no avail, and we were not even sure you were going to show up for the day. Our employees must be dependable, as our customers depend on their prompt arrival to their schedule appointments.
This is a disservice to our customers and to the employees who are covering for you. The employee that covered for you on both occasions is now into overtime hours.
This is not the first time that we have had this issue with you being tardy. Absenteeism was a problem in the recent past and it seems that the verbal counseling has not been effective.
Consequently, this will be the only further notice you will receive regarding this matter. Proper attendance and being on time is necessary for the overall functioning of our company.
A copy of this letter will be put in your office personnel file. Kindly treat this as an urgent matter.
Regards,
Signature of Employer
Printed Name of Employer
Name of Company or Business
By Andre Bradley
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