Writing a Birthday Congratulations Letter (with Sample)
Use this sample birthday congratulations letter as a template for your formal notification.
Last updated on January 17th, 2019
Writing a birthday congratulations letter is a special way to express your best wishes to the people who mean the most to you. This type of letter should convey your real emotions and appreciation that this person is in your life.
Regardless if it’s a birthday letter to a close family member, cherished friend, or special colleague, your sincere wishes should touch their heart and make them smile.
Tips on How to Write a Birthday Congratulations Letter:
• Congratulate the recipient of the letter.
Start out your letter by earnestly congratulating the individual who’s celebrating their birthday. Don’t be afraid to add a bit of humor with a fun joke about their age if they’re older.
• Express a sincere birthday wish.
Directly convey a heartfelt birthday message that clearly expresses your warmest wishes for your loved one without exaggerating the message in any way.
Mention how much this person means to you and thank them for helping you if applicable. If you share a special memory you can add that to your letter as well for an extra layer of appeal.
• The tone of the letter should correspond to the recipient.
Depending on who exactly is going to receive your letter will dictate the overall tone. For example, you wouldn’t use the same tone and voice if you’re writing a birthday letter to your sister versus your boss.
Generally, if the person is somewhat older, the tone of the letter should be more formal in nature. Again, it will primarily depend on the type of person to whom you are sending the letter.
Tips on How to Write a Birthday Invitation Party Letter
Here are a few tips to follow if you’re writing an invitation letter to invite a number of guests to a birthday celebration.
• Express your enthusiasm.
When writing your invitations, clearly show your excitement and enthusiasm about the upcoming party. In other words, don’t use any boring or dull words in your letter.
• Use the proper tone.
Your birthday invitations should ideally have a somewhat formal tone overall, especially if you’re inviting older members of your family or senior colleagues to the party. However, if you’re inviting your closest friends and family members, the general tone can be less formal. Be sure to inject your personality into your invitations to keep it light and fun. Remember, this is a party.
Sample Birthday Congratulations Letter to a Close Friend
The following is a sample birthday letter congratulating your friend on their birthday and letting them know how much they mean to you in general.
Sample Birthday Congratulations Letter
September 12, 20xx
Happy birthday friend! I want to wish you very warm congratulations on your special day and offer my best wishes for many, many more great birthdays to come in your future.
I hope this particular birthday is the best one ever for you. Knowing you, you probably have a list of exciting things planned to do this year in order to celebrate it with your wonderful family. Keep this in mind: while everybody grows old, not everyone grows up!
Sounds like me and you, right? Whenever I need to put a quick smile on my face, I just think about all the good times we’ve shared over the years. You look as young and beautiful as the first day I met you. Did you discover the ‘fountain of youth’?
Also, I want to thank you for being there for me this past year when I really needed help. But, that’s what friends are for, and you’re a good one. Please know that I will always be there for you too.
Here’s to wishing you a long, healthy, and prosperous life my friend!
Again, happy birthday.
Sincerely, (or Love)
Tips on How to Write a Thank You Birthday Letter
Now that the birthday celebration is over, you may need to send out thank you letters. Now, it’s your turn to express your appreciation. A quick, heartfelt thanks is usually all it takes.
• Use a proper introductory salutation.
Begin your thank you birthday letter with the proper salutation while keeping the overall tone of your letter rather casual. You can address the recipient of the letter by their first name if they’re a friend. But, if it’s a colleague or older individual, it’s better to be more formal.
• Thank your loved one or friend.
In the body of your letter, thank your friend, family member, or colleague for helping make your birthday party one that will be remembered for years to come and how much you will enjoy the gift they gave you.
Make sure you express your deepest appreciation for both the gift and their presence at your birthday celebration. If you got a monetary gift certificate, let the person know how you intend to use it and thank them again.
End your letter by expressing your appreciation once again in order to make them feel truly special. Sign your name as you see fit depending on the person you’re sending it to.
By Andre Bradley