Writing a Car Accident Payment Agreement Letter (with Sample) Use this sample car accident payment agreement letter as a template for your formal agreement letter. Last updated on February 20th, 2019
A payment agreement letter is intended to notify an injured party that the person responsible is willing to pay any expenses that they may have that are related to the incident. In the case of a car accident, one person is usually designated as at fault for the collision.
In this case, that person may not want to involve his or her insurance company, so they send a payment agreement letter promising to pay the other person’s damages. There are several reasons why this is a good idea, especially for a minor accident.
Settlement Maybe be Beneficial to Both Parties
A settlement may be beneficial to both parties because it will allow them to avoid the costs of litigation and will settle the issue much faster. This is why it takes careful thought and attention to the contents of the letter to avoid the possibility of litigation in the future.
If the accident is major and severe injuries are the result, the insurance companies of the people involved will need to be part of any settlement process. If this is the case, it is not recommended for the person responsible for the accident to act alone. They should consult a lawyer first. Before writing a payment agreement, the responsible person should talk to the injured person and come to an agreement on the amount required to fix the damaged car. There is no point in writing an agreement letter unless both parties have agreed on the amount first. If there are medical expenses involved with a physical injury, the cost of any treatment must also be official and documented
It is not recommended to pay medical costs without consulting a lawyer first. Problems could arise later that are blamed on the accident. If medical expenses are paid, the agreement must include the fact that the injured party will not request any further payment from the responsible person at a later date.
The letter should contain all of the requirements of an enforceable agreement. This means it should offer a payment and the payment should be accepted. This is usually done by having the injured party sign a copy of the letter and returning it to the responsible person. Some tips for preparing a payment agreement letter:
Both parties involved in the accident should be identified
The letter should state that the payment is full and final, and that the injured party releases the responsible party from all present and future claims
If applicable, terms and conditions for payment should be mentioned
How the amount will be paid should be specified
The injured party should be given the opportunity to modify the letter if they wish. If they do modify it, both parties need to agree on the changes
The parties may want to sign the letter together in the presence of a notary public. This will prevent the agreement from being disputed on the grounds of a question of the identity of one party
The language in the letter should be simple and clear. This is to ensure that nothing is left to interpretation
Below is a sample payment agreement letter. It is a legal document, so it should be a formal business letter. It should be sent by certified mail with a return receipt requested. This provides proof that the injured party received an offer of settlement.
The injured party need not have received physical injuries. If their car is damaged in an accident that is not their fault, they are the injured party.
Sample Payment Agreement Letter
Name of Responsible Person Address of Responsible Person City, State, Zip Code
Name of Injured Party Address of Injured Party City, State, Zip Code
RE: offer of payment for repairs on the damaged car
Dear Name of Injured Party:
This is a formal letter of agreement for payment for the damage I caused to your car on DATE. I backed into the side of your car in the parking lot at ADDRESS and damaged the driver’s door. In our telephone conversation on DATE, we agreed that the full and final settlement amount for the cost of repair is AMOUNT.
I agree to pay this amount with a personal check on or before DATE. Once this payment is made, you agree that I do not owe you any more money.
When you sign this letter, you agree to release me from all present and future claims.
I have enclosed a copy of this letter for you to sign and return to me. Once we have both signed this letter, the agreement is final.
If you have any questions, or would like any changes in this letter, I can be reached at Phone Number or at Email Address.
Sincerely, Signature of Responsible Person Printed Name of Responsible Person List of Enclosures: Copy of the letter
___________________________ Signature of Injured Party with DATE