Writing a Job Offer Rejection Letter (with Samples)
Use these sample job offer rejection letters as templates for your formal notification.
A job rejection offer letter gives the employer a better impression of the candidate, which may be useful for the candidate later. The letter should be concise, courteous and clear and written in a professional style to maintain a professional image. A well-written letter will leave the door open for future possibilities.
When writing a letter to decline a job offer, the applicant should be prompt with their rejection and write the letter as soon as they have made a decision. This is a courtesy to the company, because they’ll need to offer the job to another candidate as soon as possible.
The main reason for the letter to have a courteous tone is to keep a good relationship with the human resources department of the company. Even if the applicant accepts another job, they may work with the first company and keeping a good relationship will only help. It also gives them a chance to network, so it is recommended to thank the HR person for the job offer and wish the company success.
When writing a letter to decline a job offer, the applicant should be prompt with their rejection and write the letter as soon as they have made a decision. This is a courtesy to the company, because they’ll need to offer the job to another candidate as soon as possible.
The main reason for the letter to have a courteous tone is to keep a good relationship with the human resources department of the company. Even if the applicant accepts another job, they may work with the first company and keeping a good relationship will only help. It also gives them a chance to network, so it is recommended to thank the HR person for the job offer and wish the company success.
The letter need not mention that the applicant is taking another job because it pays more. He or she doesn’t need to mention any details about the other job. They can simply say they are accepting a job that better suits their career objectives.
Here are samples of a job offer rejection letter to an employer. It should be short and to the point. It can be sent by certified mail, so the applicant is sure it was received.
Sample 1 - Job Rejection Letter
Applicant’s Name
Applicant’s Address
City, State, Zip Code
DATE
Interviewer’s Name
Company’s Name
Company’s Address
City, State, Zip Code
Dear Interviewer’s Name:
I would like to formally thank you for the job offer of assistant manager in the art department of Name of Company, but I must decline your offer. After careful consideration, I have chosen another opportunity because it is in my main field of expertise, which is public art.
I appreciate your kindness and clarity during the interview process, and would have accepted your offer if circumstances had been different. You have achieved a lot in your field, and I wish you continued success.
Sincerely,
Signature of Applicant
Printed Name of Applicant
Applicant’s Name
Applicant’s Address
City, State, Zip Code
DATE
Interviewer’s Name
Company’s Name
Company’s Address
City, State, Zip Code
Dear Interviewer’s Name:
I would like to formally thank you for the job offer of assistant manager in the art department of Name of Company, but I must decline your offer. After careful consideration, I have chosen another opportunity because it is in my main field of expertise, which is public art.
I appreciate your kindness and clarity during the interview process, and would have accepted your offer if circumstances had been different. You have achieved a lot in your field, and I wish you continued success.
Sincerely,
Signature of Applicant
Printed Name of Applicant
Sample 2 - Job Rejection Letter
Applicant’s Name
Applicant’s Address
City, State, Zip Code
DATE
Interviewer’s Name
Hospital's Name
Hospital's Address
City, State, Zip Code
Dear Interviewer’s Name:
Thank you for graciously offering me the position for Medical Staff Administrator at Belford Hospital. I am very pleased and honored to be given the chance to fulfill the position and flattered that you're considering me as a top candidate.
After careful consideration, I have chosen another opportunity because it is in my main field of expertise, which is clinical product specialist.
I appreciate your kindness and clarity during the interview process, and would have accepted your offer if circumstances had been different.
Sincerely,
Signature of Applicant
Printed Name of Applicant
By Andre Bradley
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Applicant’s Name
Applicant’s Address
City, State, Zip Code
DATE
Interviewer’s Name
Hospital's Name
Hospital's Address
City, State, Zip Code
Dear Interviewer’s Name:
Thank you for graciously offering me the position for Medical Staff Administrator at Belford Hospital. I am very pleased and honored to be given the chance to fulfill the position and flattered that you're considering me as a top candidate.
After careful consideration, I have chosen another opportunity because it is in my main field of expertise, which is clinical product specialist.
I appreciate your kindness and clarity during the interview process, and would have accepted your offer if circumstances had been different.
Sincerely,
Signature of Applicant
Printed Name of Applicant
By Andre Bradley
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