Writing a Request Letter for Comprehensive Insurance Quote
Writing a Request Letter for Comprehensive Insurance Quote Use this sample request letter for comprehensive insurance quote as template for your formal request.
When writing a request letter for comprehensive insurance quote to different insurance companies, the consumer needs to be sure that the different companies are giving quotes for the same coverage, limits and deductibles.
The consumer should first decide the exact amount of coverage they need before requesting quotes. The insurance company may try to sell more coverage, but the consumer needs to know their minimum requirement before thinking about additional coverage.
The consumer should make a list of the insurance companies they want to ask for a quote. It is recommended to send letters to the large insurance companies as well as a few small or independent companies.
Independent companies may be able to give a lower quote because they have more flexibility in pricing and coverage benefits. When comparing comprehensive insurance quotes, there is no point in comparing two different levels of coverage. This includes the amount of time the policy spans such as for one year or six months.
Remove Unnecessary Coverage
Some insurance companies may add extra coverage that the consumer doesn’t need. For example, a person who doesn’t have a swimming pool doesn’t need coverage for accidents in the pool area. This is the main reason the consumer should know exactly what coverage they have and how much it costs.
The consumer can get an idea of what they need by getting free quotes online from insurance comparison companies. However, the actual cost will depend on further application and information requirements. Online quotes can be used to negotiate with different insurance companies, and when all the information is gathered, the consumer can go to their current insurance company and ask if they will match the lower rate.
The consumer can also enclose a copy of their current insurance policy and ask the insurance company if they can give the same coverage for a lower premium. This is also an opportunity to ask new insurance companies if they give discounts for combined homeowner, life and automobile policies.
Letter Should be Courteous and Clear
The request letter should be courteous, clear and to the point. The main purpose of the letter is to encourage the insurance company to sell their product at a good price. For this reason, it is a good idea for the consumer to mention that they are not happy with the cost of their present insurance coverage and are looking for a better price.
The letter should include the basic facts. For example, if it is a request for a comprehensive automobile insurance quote, the make, model, age, mileage and number of owners should be mentioned. If it is a request for home or office building insurance, the type of coverage should be mentioned such as fire, flood or theft.
Insurance companies will most likely need to send a representative to a home or office building before giving a quote. It should be made easy for them to reach the consumer with phone numbers, email addresses and the times they are available.
Below is a sample of an insurance quote request letter for comprehensive insurance against theft, fire, accident and flood. The same letter can be sent to several insurance companies with the name of company and address changed. It is recommended to get quotes from at least three different companies. If a copy of the current insurance policy is enclosed, the consumer should make sure it’s a copy and not send the original document.
Sample Comprehensive Insurance Quote Request Letter Consumer’s Name Consumer’s Address City, State, Zip Code
The Manager Name of Insurance Company Address of Insurance Company City, State, Zip Code
Dear Sir / Madam,
I am writing this letter to request a quote from your company for comprehensive insurance against theft, fire, accident and flood for my business.
My business is a pottery shop that sells handmade pottery and home décor. There are five employees along with myself, the owner. I have three rooms in the building including an office, display shop and large area for making and storing the clay pots and decorations. There is a kiln in the pot making area. My shop is in a shopping center that has full-time security guards.
Please consider the following when calculating the quote:
• The kiln has been certified safe by the local fire department • The shop is on high ground, so flood damage, if any, would be minimal • The shopping center has had no break-in for the past seven years
I would like a quote from your company because my present insurance company just raised my premium, and I believe it is unjustified. I would welcome someone from your company to come to my shop and consider my situation. Either I or one of my employees will be here Monday – Saturday, from 9am – 6pm, and we would appreciate it if you would call before coming. I can be reached at 555-123-4567 or a [email protected]
Sincerely, Consumer’s Signature Consumer’s Name Printed Name of Business Owner List of Enclosures