Writing a Simple Letter for Change of Address (with Samples)
Use these sample letters for change of address as templates for your formal letter.
Last updated on November 22nd, 2023
During the hustle and bustle of changing residences, it’s very important to remember to alert all your business and personal contacts along with any government organizations you interact with regarding your new address.
Although family members and friends don’t require a formal letter, both business and certain personal contacts should be notified as soon as possible once you’re moving to a different residence. They can all be notified through mass mail.
Your address can be included with a housewarming party invitation with a quick note that reminds them to update your address in their personal address book. But, service and business contacts do require a more formal change of address letter.
Although family members and friends don’t require a formal letter, both business and certain personal contacts should be notified as soon as possible once you’re moving to a different residence. They can all be notified through mass mail.
Your address can be included with a housewarming party invitation with a quick note that reminds them to update your address in their personal address book. But, service and business contacts do require a more formal change of address letter.
Notify the Post Office First
Give the USPS your forwarding address as quickly as possible in order to ensure that any mail that’s addressed to your former residence can safely reach your new address. You can either update it online or in person at your local U.S. Post Office.
The post office will only forward your mail if you fill out a ‘Change of Address’ form. But, keep in mind it’s only good for a couple of months. Also, they normally only forward parcels and first class letters.
The post office strongly recommends that individuals send letters and packages at least a month in advance before actually moving if they already know the address of their new residence.
Proper Letter Etiquette
Write your letter in such a way that it’s appropriate for a variety of different businesses and people. It needs to include the name of the sender, the former address, the new address, and any other contact related information including phone number and email address.
Add your account number if you’re sending a letter to credit card company or bank. Keep the overall tone of the letter formal and get straight to the point.
Write your letter in such a way that it’s appropriate for a variety of different businesses and people. It needs to include the name of the sender, the former address, the new address, and any other contact related information including phone number and email address.
Add your account number if you’re sending a letter to credit card company or bank. Keep the overall tone of the letter formal and get straight to the point.
Individuals who have a personal association with their clientele connected to their work will need to inform all of them of their new address as well. These kinds of letters will have a much different tone than ones that are sent to a magazine subscription or financial institution.
The letter needs to be addressed to the name of the client, should notify them of the address change within the first paragraph, and can also include a sentence thanking them for their loyal patronage.
Whenever a business moves, they typically want their clients to know about it. A business change of location letter should include the following aspects:
The letter needs to be addressed to the name of the client, should notify them of the address change within the first paragraph, and can also include a sentence thanking them for their loyal patronage.
Whenever a business moves, they typically want their clients to know about it. A business change of location letter should include the following aspects:
- Current location address
- New location address
- Include reasons why the business decided to move
- Anticipated date when the new business location will be open to customers
- List any local area landmarks that will make it easier for people to find the new business location
- Date and time of any grand openings or special discount offers
Two Different Kinds of Location Change Letters
In most cases, a business should send out two different kinds of location change letters, including one to their suppliers and vendors and the other to their customer base. It's crucial to send the supplier and vendor letters at least a month in advance, so that any shipment won't be missed and the supplier will know the correct address to bill.
Also, it should include the reasons why the business moved and mention any days that they will temporarily be shut down due to the move. All these minute details will ultimately make a good impression on the vendors and suppliers. Also, be sure to let your customers know how much you value their patronage as well.
Here are sample change of address letters. The letter should use a business style of format and get straight to the point in a short and simple manner. Send it certified mail so you can be sure the recipient receives it. The letter sent to customers in order to notify them concerning a business location change can be somewhat less informal.
In most cases, a business should send out two different kinds of location change letters, including one to their suppliers and vendors and the other to their customer base. It's crucial to send the supplier and vendor letters at least a month in advance, so that any shipment won't be missed and the supplier will know the correct address to bill.
Also, it should include the reasons why the business moved and mention any days that they will temporarily be shut down due to the move. All these minute details will ultimately make a good impression on the vendors and suppliers. Also, be sure to let your customers know how much you value their patronage as well.
Here are sample change of address letters. The letter should use a business style of format and get straight to the point in a short and simple manner. Send it certified mail so you can be sure the recipient receives it. The letter sent to customers in order to notify them concerning a business location change can be somewhat less informal.
Sample 1 - Letter for Change of Address
Name of Sender
Current Address of Sender
City, State, Zip Code
DATE
Name of Bank, Utility Company or other
Address
City, State, Zip Code
Re: Change of Address (Account Number if Applicable)
Dear Sir/Madam,
This letter is to notify you that I am moving to a new place of residence on DATE. Therefore, please change the information in your records and send all future communications to my new address. Thank you.
Current Address:
Current Address of Sender
City, State, Zip Code
New Address:
New Address of Sender
City, State, Zip Code
Once your records are updated, please send me a quick confirmation to let me know. Both my cell phone number [(555) 348-2311] and my email [[email protected]] will remain the same.
Thank you for your prompt attention to this matter.
Signature of Sender
Sender’s Name Printed
Current Address of Sender
City, State, Zip Code
DATE
Name of Bank, Utility Company or other
Address
City, State, Zip Code
Re: Change of Address (Account Number if Applicable)
Dear Sir/Madam,
This letter is to notify you that I am moving to a new place of residence on DATE. Therefore, please change the information in your records and send all future communications to my new address. Thank you.
Current Address:
Current Address of Sender
City, State, Zip Code
New Address:
New Address of Sender
City, State, Zip Code
Once your records are updated, please send me a quick confirmation to let me know. Both my cell phone number [(555) 348-2311] and my email [[email protected]] will remain the same.
Thank you for your prompt attention to this matter.
Signature of Sender
Sender’s Name Printed
Sample 2 - Letter for Change of Address
Name of Sender
Current Address of Sender
City, State, Zip Code
DATE
Name of Bank, Utility Company or other
Address
City, State, Zip Code
Re: Change of Address (Account Number if Applicable)
Dear Sir/Madam,
This is to inform you that I am changing my address as I am moving to a new residence on DATE. I would like you to change my address on your records and send any communications to the new address.
My current address is above and my new address is:
New Address
City, State, Zip Code
Please send me confirmation that you have changed my address on your records. My email [[email protected]] and my mobile phone number [555-123-4567] will not change.
Thank you for attending to this matter immediately.
Signature of Sender
Sender’s Name Printed
Current Address of Sender
City, State, Zip Code
DATE
Name of Bank, Utility Company or other
Address
City, State, Zip Code
Re: Change of Address (Account Number if Applicable)
Dear Sir/Madam,
This is to inform you that I am changing my address as I am moving to a new residence on DATE. I would like you to change my address on your records and send any communications to the new address.
My current address is above and my new address is:
New Address
City, State, Zip Code
Please send me confirmation that you have changed my address on your records. My email [[email protected]] and my mobile phone number [555-123-4567] will not change.
Thank you for attending to this matter immediately.
Signature of Sender
Sender’s Name Printed
Sample 3 - Letter for Change of Address
COMPANY LETTERHEAD BAKERY
DATE
Dear Valued Customer:
We are happy to inform you that we’ll be moving to our new location on DATE. At that time we’ll offer refreshments and have a drawing for you to win a cake of your choice.
Our new location provides a larger kitchen for us to prepare more selections for you, and it has convenient parking next door.
Our new address is [ADDRESS] and our telephone number doesn’t change [555-123-4567]. We’re easy to find right next door to the [NAME of CINEMA].
We hope to see you on opening day.
Sincerely,
Signature of Business Owner
Name of Business Owner
DATE
Dear Valued Customer:
We are happy to inform you that we’ll be moving to our new location on DATE. At that time we’ll offer refreshments and have a drawing for you to win a cake of your choice.
Our new location provides a larger kitchen for us to prepare more selections for you, and it has convenient parking next door.
Our new address is [ADDRESS] and our telephone number doesn’t change [555-123-4567]. We’re easy to find right next door to the [NAME of CINEMA].
We hope to see you on opening day.
Sincerely,
Signature of Business Owner
Name of Business Owner
Frequently Asked Questions (FAQs)
Q: What is a Letter for Change of Address?
A: A Letter for Change of Address is a written document that informs individuals, organizations, or institutions that you have moved from one location to another and provides them with your new address.
Q: Why is a Letter for Change of Address important?
A: A Letter for Change of Address is important because it helps you keep important contacts and institutions informed of your current address. This can include your employer, bank, utility companies, and government agencies. If you don't inform them of your new address, you may miss important mail or notices that could affect your finances, taxes, or legal status.
Q: What should I include in my Letter for Change of Address?
A: Your Letter for Change of Address should include your full name, old address, new address, phone number, and email address. You should also include the date that the change of address will take effect. If you are notifying multiple institutions or organizations, you may want to create a separate letter for each one.
Q: How do I format my Letter for Change of Address?
A: Your Letter for Change of Address should be formatted like a standard business letter, with your contact information at the top, followed by the date and the recipient's contact information. Begin the letter with a salutation, such as "Dear [Recipient's Name]." In the body of the letter, clearly state that you are changing your address and provide your new address. End the letter with a closing, such as "Sincerely" or "Best regards," followed by your signature.
Q: Should I send my Letter for Change of Address by mail or email?
A: It depends on the institution or organization you are notifying. Some may prefer that you send the letter by mail, while others may accept email or online notifications. Check with each organization to see what their preferred method of notification is.
Q: When should I send my Letter for Change of Address?
A: You should send your Letter for Change of Address as soon as possible after you have moved. Ideally, you should send the letter at least two weeks before the change of address takes effect to give institutions and organizations enough time to update their records.
Q: What else should I do to ensure a smooth change of address?
A: In addition to sending your Letter for Change of Address, you should also update your address with the post office and any other important contacts, such as your friends and family. You may also want to forward your mail to your new address for a few months to ensure that you don't miss any important mail.
A: A Letter for Change of Address is a written document that informs individuals, organizations, or institutions that you have moved from one location to another and provides them with your new address.
Q: Why is a Letter for Change of Address important?
A: A Letter for Change of Address is important because it helps you keep important contacts and institutions informed of your current address. This can include your employer, bank, utility companies, and government agencies. If you don't inform them of your new address, you may miss important mail or notices that could affect your finances, taxes, or legal status.
Q: What should I include in my Letter for Change of Address?
A: Your Letter for Change of Address should include your full name, old address, new address, phone number, and email address. You should also include the date that the change of address will take effect. If you are notifying multiple institutions or organizations, you may want to create a separate letter for each one.
Q: How do I format my Letter for Change of Address?
A: Your Letter for Change of Address should be formatted like a standard business letter, with your contact information at the top, followed by the date and the recipient's contact information. Begin the letter with a salutation, such as "Dear [Recipient's Name]." In the body of the letter, clearly state that you are changing your address and provide your new address. End the letter with a closing, such as "Sincerely" or "Best regards," followed by your signature.
Q: Should I send my Letter for Change of Address by mail or email?
A: It depends on the institution or organization you are notifying. Some may prefer that you send the letter by mail, while others may accept email or online notifications. Check with each organization to see what their preferred method of notification is.
Q: When should I send my Letter for Change of Address?
A: You should send your Letter for Change of Address as soon as possible after you have moved. Ideally, you should send the letter at least two weeks before the change of address takes effect to give institutions and organizations enough time to update their records.
Q: What else should I do to ensure a smooth change of address?
A: In addition to sending your Letter for Change of Address, you should also update your address with the post office and any other important contacts, such as your friends and family. You may also want to forward your mail to your new address for a few months to ensure that you don't miss any important mail.