Writing a Simple Proposal Letter for Laundry Service
Writing a Simple Proposal Letter for Laundry Service (with Sample) Use this sample laundry service proposal letter as a template for your formal proposal.
A laundry service proposal letter is intended to offer laundry service for a particular job. If the customer is smart, they will look for bids from several laundry services for their project and select the one that gives the best value for money.
The best way for a laundry service to win the job is to:
Thoroughly understand the work that is required
Give a cost estimate and, ideally, promise to stick to it without added costs at the end of the project
Give an accurate-as-possible estimate on the amount of time the job will take
Give license details that show they can do city-approved work
The proposal letter is the laundry service contractor’s chance to clearly express why their company is the right one for the job. They can give information about their experience in successfully completing similar jobs as well as a list of employees and their qualifications such as licenses and certificates.
Don't Overstate Qualifications
It is not recommended for laundry service businesses to overstate their qualifications in order to present themselves as more competent than they are. The truth will come out in the end. The cost proposal is generally given on a separate page and may be itemized with the cost of materials, labor and any subcontractors the laundry service contractor is planning to use.
Project experience is the main selling point for the laundry service contractor. This is the reason a person or business will be attracted to one contractor over another. For example, if the contractor is making a proposal to a municipal or other government agency for laundry service, they should not only include their experience with the specific laundry service but also their experience working with government agencies. Residential vs. Commercial Projects
The letter should differentiate between residential and commercial projects. If they are bidding for a commercial project such as all the laundry service in a business complex, they need to show that they have experience in such large projects and can handle the job. Along with experience, they need to show that they have the qualified personnel to handle a large project.
On the other hand, if the project is for a private individual, the letter doesn’t need to go into all the huge commercial projects they have done. The individual will want to know the cost and will they guarantee their work.. The proposal letter should focus on the required job.
Double Check Each Detail
Before submitting a proposal letter, the laundry service company should double check each detail of the proposal including the cost of all materials as well as labor. The price for the services should be sound financial business for the company. People will pay for high-quality work, so it is not in the company’s best interest to give a very low estimate to get a job that loses money.
Today, customer service is paramount. Any laundry service company can have good and bad testimonials posted on the Internet from customers. For this reason, and for the integrity of the company, they should keep any promises they make in a proposal and not change prices or timing at the end. This is the best way to lose customers and get bad testimonials.
Here is a sample proposal letter for laundry service. It is for a general laundry service contract for a office building, but can be modified for individual residential use. It should be written in formal business-style and be sent by certified mail, so the sender is sure that the proposal was received.
Sample Proposal Letter for Laundry Service Name of Sender Name of Sender’s Laundry Service Company Address of Company City, State, Zip Code
Name of Building Manager or Owner Address of Manager or Owner City, State, Zip Code
RE: Office Complex Laundry Service
Dear Name of Manager or Owner,
This letter is intended to formally propose laundry service for the Name of Office Complex. We have been successfully managing the laundry service in more than 10 office complexes in CITY, for the past 25 years and would be happy to give testimonials from our customers.
A laundry service contract from us offers a significant savings compared to our competitors. It also takes the responsibility from your shoulders. We give you a complete guarantee on all services.
I have included a copy of the standard contract that gives an estimate for the cost. However, it can be modified to your specific requirements. I would be happy to talk to you about our services and answer any questions. I can be reached at 555-123-4567 or at [email protected]
Sincerely, Signature of Laundry Service Contractor Printed Name of Laundry Service Contractor List of Enclosures: copy of standard contract