Writing a Simple Rental Agreement Letter (with Samples) Use these sample rental agreement letters as templates for your formal rental agreement. Last updated on January 19th, 2019
Sending a rental agreement letter to a prospective landlord is a good way to make sure all of the terms and conditions that were agreed upon orally are understood by both parties. If the agreement remains an oral agreement, there is the chance that some landlords may not keep their word.
For example, he or she promised to repaint the kitchen when speaking to the prospective renter, but, later, regularly postponed doing it. With a letter, the promises are in writing, so neither party needs to remember the precise details. Whatever agreement was reached with the landlord can be mentioned in the letter including:
Amount of rent
Amount of deposit
Length of rental agreement
If the landlord does not dispute any of the agreed upon items listed in the letter during the stipulated time given, he or she will be legally bound to fulfill the agreement. If the case goes to court and that is the first time the landlord disputes the agreement, their chance of winning is slim.
An agreement letter can also work in favor of the landlord. If the tenant demands things that he or she claims were agreed upon orally, the landlord can produce this letter to prove that no such agreement was made.
Another type of rental agreement is the month to month agreement. The terms of this need not change each month, but they can. This allows landlords to evict tenants after one month if they don’t trust them.
It also allows tenants to leave a rental property quickly. A lease is usually the method for renting property for six months to one year at a time. The rental agreement cannot change during the period of the lease. It is in this case that a rental agreement letter is beneficial.
Before the renter agrees to terms and conditions for renting a house or apartment, they should understand a few basic rules that will protect both the renter and the landlord:
If the landlord does not offer a rental or lease agreement with all the conditions clearly stated in writing for both to sign, the renter should send a letter listing the agreements and requiring the landlord to respond within a certain period of time.
The landlord and renter should agree on the essentials such as amount of rent and deposit, pets, parking and roommates
The tenant should be sure they understand all the terms and conditions before they sign anything. They may need the help of a lawyer.
The tenant should learn their state’s laws about renting and leasing to know if there are any illegal lease provisions in the agreement.
The tenant should learn the difference between leasing and renting and make sure they are getting what they want.
Rental Agreement Letter to Prospective Landlord Sample Here are samples of a rental agreement letter. It should be formatted like a business letter to be professional, but the tone need not be formal. The letter should be sent by certified mail, so the renter has proof of the time and date the letter was sent and received.
A copy of this and any response should be kept in a safe place in the event there is a dispute over an issue that is covered in the letter, and a court case is filed.
Renter Agreement Letter to Prospective Landlord Sample Renter’s Name Renter’s Address City, State, Zip Code
Landlord or Owner’s Name Landlord or Owner’s Address City, State, Zip Code
Dear Landlord or Owner’s Name,
I am writing this letter to express my appreciation that you have agreed to rent me the house at ADDRESS for one year. According to my understanding, I will be making a security deposit of AMOUNT and paying AMOUNT as rent on the first of every month beginning DATE with the last payment due on DATE. As we agreed, I will be using the suggested parking spot and will bring my dog and cat. I will give the security deposit and first month’s rent on DATE.
Please contact me as soon as possible if your understanding of our agreement is different from what I have presented. If I don’t hear from you within the next 30 days, I will assume that you agree with these details. If you have any questions, I can be reached at 555-123-4567 or at [email protected] I look forward to moving into my new home on DATE.
Renter’s Signature Renter’s Name Printed Rental Agreement Letter to Prospective Tenant Sample Use the following rental agreement sample letter and modify it for your specific needs.
Rental Agreement Letter to Prospective Tenant Sample Name of Landlord or Original Tenant Address of Landlord or Original Tenant City, State, Zip Code
Name of Potential Tenant Address of Potential Tenant City, State, Zip Code
Dear Name of Potential Tenant:
In response to our phone conversation on DATE about the room I have for rent at Address of Room, I am sending this letter to give the details of the terms of the lease for your perusal. If you agree with the terms, please sign a copy of this letter and send it to me. When I receive your agreement, I will draw a formal lease contract that we both will sign.
The terms are as follows:
The date of the beginning of the lease is DATE.
The lease will terminate on DATE, but may be extended pending certain conditions that will be itemized in the formal lease.
The room has electricity and water but no furniture, and smoking is not allowed inside the room.
The rent per month is AMOUNT.
A security deposit of AMOUNT must be paid before you move in. It will be returned at the end of the lease, minus any costs for damage to the structure.
The room is only for residential purposes and not for commercial purposes.
The rent will be paid by the tenant to the landlord on or before the seventh day of each month. There will be a fee of AMOUNT if the rent is not paid on time.
The tenant may not sublease the room to a third party.
No pets are allowed on the property.
If you have any questions, you can reach me at Phone Number or at Email Address. I would like your response within seven working days, or I will consider that you don’t agree and will find another tenant.
Signature of Landlord or Original Tenant Printed Name of Landlord or Original Tenant By Andre Bradley