Writing a retail resignation letter doesn't take any special talent or qualifications. The following steps will help anyone to submit an appropriate resignation letter without any undue stress or conditions.
Addressing the Letter
The name and address of the employee should be in the upper left hand corner of the letter or the upper right hand corner of the letter if the letter is more informal. Address the letter to the head of the human resources division or to the supervisor which ever person requires the letter.
Date
Put the full date (day, month and year) of the resignation letter at the top of the page under the employee's name and address. Use the date of resignation when using a date.
Tone
Decide on the tone of the letter. Will it be with regret, apologetic, casual etc. Avoid taking anger out on the employer in the resignation letter. This letter will go into a permanent employee record so it's very important to keep the tone as smooth as possible. Even if there is a reason to be angry or indignant, don't address that in the resignation letter.
State The Facts
Keep the letter to approximately 3 short paragraphs. Give the notice in a friendly way such as; "I regret to inform you that effective DATE", "I am handing in my resignation", follow the agreement of 2 weeks (or whatever the company has) notice, "As per our company policy this serves 2 weeks notice" and thank the employer, "Thank you for the opportunity to work at the company". This may only be a few short sentences all total but separate them into 3 paragraphs.
Explanation
Keep the explanation brief but include a polite explanation. A new opportunity, education, health reasons etc. are all solid reasons to terminate an employment contract. This explanation fits perfectly into the first paragraph of a retail resignation letter.
Notice Time
Each company has it's own policy for resignations. Most require at least a 2 weeks notice prior to resignation. Make every effort to accommodate this 2 weeks notice. It will reflect upon the employee record and future employers may request this information.
Thank The Employer
Although the employee may have no reason to be thankful, it's important to thank the employer for the opportunity to work there. Keep it short, sweet and to the point and end the letter with this thank you.
Sign the Letter
After the 3rd paragraph make sure to give a closing such as "Thank you", "Regretfully", etc. and sign the employee's name.
Giving The Letter To The Employer
Never email the resignation letter. It should be hand delivered to the person in charge. This keeps the communication lines open and helps to avoid any misconceptions. Place a smile on the face and politely hand it to the person in charge. Never delegate this task to anyone else.
Remain Flexible
Some companies will ask if the exiting employee will train a replacement. Whenever possible it's important to agree to this request. Be civil and vague to the new employee about why the position is available. Never say anything negative about the company or new boss.
Retail resignation letters are very easy to write. Keeping them short and to the point will alleviate any difficulties and free the employee to seek alternate employment in a timely fashion.</insert>