Writing a Strong Counter Offer Letter (with Sample)
Use this sample counter offer letter as a template for your formal notification. Last updated on January 17th, 2019
Writing a job proposal counter offer letter is all about producing a well-balanced negotiation. Once you receive an offer, it's likely you'll be thrilled and want to readily accept the position on the spot.
However, it's in your best interest to ensure that you're fairly compensated for the position. If the offered compensation or salary isn't what you expected, constructing this kind of letter will necessitate that you take a sensible approach that won't jeopardize your job proposal in any way.
A job proposal counter offer letter is the secret to getting a better job offer overall. Most hiring managers are open about negotiating the details surrounding a particular position. Therefore, if you feel that the specifics or compensation of your potential employment aren't fair based on your previous experience and what you can offer the organization overall, consider writing this kind of letter. Essentially, your counter proposal letter should ideally address a number of primary points, some of which may include:
Thank the company for their job proposal
Ask for more negotiations
Clearly point out what aspects of the contract you would like to negotiate
Ask for the hiring manager's response to your subsequent negotiations and your conditional statement
The general outline of your job proposal counter letter should ideally follow the same format as a traditional business letter for best results. Be sure to include the date, name, and work address of the individual with whom you wish to negotiate along with a professional greeting as well. At the very minimum, your letter should consist of three paragraphs. However, the overall length will depend on the number of aspects of the position you are negotiating. In truth, there's not an actual standard format for this kind of letter. The following paragraph guide and sample letter will help you get your letter going in the right direction and hopefully lead you to a successful end result.
Politely convey your appreciation for the job proposal
Establish a tone by remaining sincere and direct
Express your keen interest in working for their organization
State how you can positively impact the company and emphasize your best selling points
Point out the first part of the job proposal you want to negotiate
Name your counter offer
Justify your counter offer with plausible research facts and statistics and your desire for fair compensation
If you have more than one point you want to negotiate concerning the job proposal, use one paragraph per point you want to make within your job offer counter letter. It's best to avoid putting every point of the negotiation into just one paragraph in a job proposal rejection letter.
Address one aspect of the job proposal in each. Once you've addressed each aspect you want to negotiate, you're ready to write the final paragraph of your letter.
The Final Paragraph
Use modesty and respect when negotiating your requests
Restate how you can be an asset to the organization
Express how much you are looking forward to working for their company
If you're comfortable with it, ask for a face-to-face negotiation or simply request a written reply if you are not
Here is a sample counter offer letter you can use:
Sample Counter Offer Letter Name of Candidate Address of Candidate City, State, Zip Code
Name of HR person Name of Company Address of Company City, State, Zip Code
Dear Name of HR person,
Thank you for graciously offering me the position for [Name of Position] at [Name of Company]. I am very pleased and honored to be given the chance to fulfill the position and flattered that you're considering me as a top candidate.
Before I join your elite team, I am hoping to negotiate a somewhat higher salary base. While your salary offer is generous, I am looking for an annual salary of [$56,000]. I truly believe this dollar amount is more reflective of my current skills and past experience, which includes a full 12 years in the medical management field.
I hope we can set up a meeting in order to negotiate my salary at your earliest convenience. I am available all week and can be reached on my cell phone at [(555) 123-4444] or by email at [[email protected]].
Again, thank you so much for this great opportunity and I look forward to finalizing the negotiations in the near future.
Name of Candidate Signature Name of Candidate Printed