Writing a Strong Job Transfer Request Letter (with Samples)
Use these sample job transfer request letters as templates for your formal request letter.
Last updated on June 23th, 2023
There are several reasons why a person may need to write a job transfer request letter. They may want to transfer to another position in the company where they are currently working, or they may need to move for personal reasons and would like to request a transfer to a position in the same company in another city.
Other possible reasons for a transfer request are:
Other possible reasons for a transfer request are:
- To work with new challenges
- To develop new skills
- To be removed from tensions within a team
- To request a lighter load because of age or illness
- To change the type of work such as excessive travel
- To work in a different branch of the same company
.Whatever the reason, a letter requesting a transfer within a company is very similar to a resume cover letter. The points that need to be made clear, preferably on one page, are:
When a position becomes open in a company, it is to the company’s benefit to employ someone who already works for them. This is because the employee is familiar with the company culture and expectations and already has loyalty to the company.
If an employee learns about a job and would like to apply for it, they should do so as soon as they can after becoming aware of the opening. This shows the human resources department, supervisor and other management that the employee is enthusiastic about the transfer.
- The employee’s abilities and personal strengths
- The benefit to the company for their transfer
- The benefit to the division supervisor for their transfer
When a position becomes open in a company, it is to the company’s benefit to employ someone who already works for them. This is because the employee is familiar with the company culture and expectations and already has loyalty to the company.
If an employee learns about a job and would like to apply for it, they should do so as soon as they can after becoming aware of the opening. This shows the human resources department, supervisor and other management that the employee is enthusiastic about the transfer.
The job transfer request letter should:
When expressing the reason for the transfer request, the employee should be honest. If he or she gives one reason to the human resources department and a different reason to coworkers, it will eventually come out and appear dishonest.
This could negatively influence the hiring person against the candidate. The employee should also always be respectful and polite. This is not the time to complain about the job and ask for another one.
Employment Status
The employee may be applying for a particular position, but they may also apply for a transfer or upgrade of their employment status without knowing about any particular job opening.
They can state that they would like to remain employed with the company but are looking for a position with more scope and responsibility where they can continue to make worthwhile contributions to the company’s success. Upper management or human resource personnel may know about positions that are open that have not yet been made public.
Here are samples of a job transfer request letter. They are written in the formal business format and may be sent by certified mail if it’s a large company or hand delivered if it’s a small company.
The employee should keep copies of all communication involving this transfer request. The employee should find out the name of the human resource contact or of the person in charge of hiring and address the letter to him or her.
- State the purpose of the letter in the first sentence
- State the position for which he or she is applying
- State the name and position of the employee
- Highlight the employees experience and abilities
- Praise the company to show the employee’s loyalty
- Explain why the employee wants to advance in the company
- Not have a bragging tone when expressing abilities
When expressing the reason for the transfer request, the employee should be honest. If he or she gives one reason to the human resources department and a different reason to coworkers, it will eventually come out and appear dishonest.
This could negatively influence the hiring person against the candidate. The employee should also always be respectful and polite. This is not the time to complain about the job and ask for another one.
Employment Status
The employee may be applying for a particular position, but they may also apply for a transfer or upgrade of their employment status without knowing about any particular job opening.
They can state that they would like to remain employed with the company but are looking for a position with more scope and responsibility where they can continue to make worthwhile contributions to the company’s success. Upper management or human resource personnel may know about positions that are open that have not yet been made public.
Here are samples of a job transfer request letter. They are written in the formal business format and may be sent by certified mail if it’s a large company or hand delivered if it’s a small company.
The employee should keep copies of all communication involving this transfer request. The employee should find out the name of the human resource contact or of the person in charge of hiring and address the letter to him or her.
Sample 1 - Job Transfer Request Letter Template
[Name of Employee]
[Address of Employee]
[City, State, Zip Code]
[DATE]
[Name of Company]
[Name of Human Resource or Hiring Person]
[Title of Human Resource of Hiring Person]
[Address of Company]
[City, State, Zip Code]
RE: Request for job transfer
Dear [NAME],
I learned about the position of [TITLE] that has recently become open from my immediate supervisor, [Name of Supervisor], and would like to respectfully submit my application for the position.
I have worked in this company for eight years in several different departments and have a good understanding of the systems and procedures that make the company run smoothly. I have found the company to be a very well-run organization and supportive of its employees. It is my wish to further my career in this company, which is why I am applying to transfer to [POSITION].
In my present position, I have made several contributions to the projects we undertake and have been commended twice by my supervisor for innovative and time-saving solutions. For example, LIST
[COMMENDATIONS]
[ACCOMPLISHMENTS]
[AWARDS]
I would like to use my experience and expertise to further the aims of the company as [POSITION].
My full resume is enclosed with this letter. Thank you for considering my application. I can be reached at [555-123-4567] or at [[email protected]] and would be happy to meet and discuss my transfer request. I will contact you again in a few days and look forward to hearing from you.
Sincerely,
[Signature of Employee Applicant]
[Printed Name of Employee]
Applicant List of enclosures: RESUME
Sample 2 - Job Transfer Request Letter Template
[Employee’s Name]
[Employee’s Address]
[City, State, Zip Code]
[DATE]
[Employer’s Name]
[Employer’s Address]
[City, State, Zip Code]
RE: Request for job transfer
Dear [Employer’s Name],
I am writing to request consideration of a transfer from my position at [Current Office] to a similar position at the [New Office].
I fully understand the requirements of the job, as I have been working at this company for the past five years and will do my best to continue working to the standard of the company.
I would be happy to meet you and give you any further information you require and answer questions. My phone number is [555-123-4567] and my email address is [[email protected]].
Thank you for your consideration in this matter.
Sincerely,
[Employee’s signature]
[Employee’s printed Name]
[List of enclosures]
By Andre Bradley
Frequently Asked Questions (FAQs)
Q: What is a job transfer request letter?
Answer: A job transfer request letter is a formal document written by an employee to their employer or human resources department to request a transfer to a different position or location within the same company. It serves as a formal way to express the employee's desire for a change in their current job assignment.
Q: Why would someone need to write a job transfer request letter?
Answer: There are several reasons why an employee may need to write a job transfer request letter. Some common reasons include seeking a promotion or career advancement, relocating due to personal circumstances, wanting to work in a different department or team, or pursuing new challenges and opportunities within the company.
Q: How should I start my job transfer request letter?
Answer: Begin your job transfer request letter by addressing it to the appropriate person, such as your supervisor, manager, or the HR department. Use a professional salutation, such as "Dear Mr./Ms. [Last Name]." Introduce yourself and state your current position within the company.
Q: What should be included in the body of the job transfer request letter?
Answer: In the body of the job transfer request letter, clearly explain the reason for your transfer request. Be specific about the position or location you are interested in and provide compelling reasons why the transfer would benefit both you and the company. Highlight your skills, qualifications, and experiences that make you a suitable candidate for the desired position.
Q: How can I demonstrate my commitment to the company in a job transfer request letter?
Answer: In your job transfer request letter, express your continued commitment to the company. Emphasize your positive contributions and achievements in your current role and how your transfer would allow you to bring even more value to the organization. Highlight your dedication to the company's mission and goals.
Q: Is it important to mention any relevant accomplishments or qualifications in the job transfer request letter?
Answer: Yes, it is important to mention any relevant accomplishments or qualifications that make you a strong candidate for the transfer. Provide specific examples of how your skills and experience align with the requirements of the desired position. This helps demonstrate your suitability and competence for the new role.
Q: Should I include a proposed timeline for the job transfer in my letter?
Answer: Including a proposed timeline for the job transfer in your letter can be helpful, especially if you have specific dates or deadlines in mind. However, it's important to remain flexible and considerate of the company's needs and processes. Leave room for negotiation and be open to discussing the timeline with your employer or HR department.
Q: How should I conclude my job transfer request letter?
Answer: In the conclusion of your job transfer request letter, express gratitude for the opportunity to submit the request. Reiterate your interest in the company and your eagerness to contribute to its success in the new position. Offer to provide any additional information or documentation that may be required and close the letter with a professional closing, such as "Sincerely" or "Best regards," followed by your full name and contact information.
Q: Should I follow up on my job transfer request letter?
Answer: It is generally a good practice to follow up on your job transfer request letter after a reasonable amount of time has passed. This shows your continued interest and enthusiasm for the transfer.
You can inquire about the status of your request and express your willingness to provide any further information or support needed. However, be mindful of the company's policies and procedures regarding follow-ups and avoid excessive or pushy communication.
Q: Can a job transfer request be denied?
Answer: Yes, a job transfer request can be denied for various reasons. The company may have specific policies in place regarding transfers, or they may determine that granting the transfer would not be in the best interest of the organization. If your transfer request is denied, it's important to remain professional and continue to excel in your current role. Use the opportunity to seek feedback and understand the reasons behind the decision, which can help you in future career planning.
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