Writing a Strong Promotion Request Letter (with Samples)
Use these sample promotion request letters as templates for your formal promotion request letter. Last updated on January 16th, 2019
A promotion request letter is written by an employee of a company who believes he or she has earned the right to a higher position in the company. Many companies look to their own employees to fill vacancies, so if an employee feels they are the right candidate, they need to make their wishes known to the appropriate people within the company. It is important to choose a time when the company is doing well to request a promotion. If the management is downsizing, it’s better to wait for a time when the company is stabilized. It is also important for the employee to make the request after they have made a major contribution to the company.
Employees Should Remember
Employees should remember that their promotion request may not be granted. There are many factors why promotions are given including the time of year and company growth. This doesn’t mean they shouldn’t make the request. It will put their name in the running when a higher position does become available.
The employee should know the guidelines of the company for requesting a promotion before they send the letter. This will give them an idea of how to express their request in keeping with the company policies. There may be a formal procedure for applying for an internal job promotion. It is also recommended for the employee to try to find out if there is a position open. If so, they can write the letter with the aim of requesting a specific position and list their qualifications that fit with that particular position. If the promotion is granted, the employee should immediately send a letter of gratitude to the person or persons responsible
Here is sample letter of promotion request. To show professionalism and courtesy, it should be formatted as a business-style letter and sent as a hard copy to show the seriousness of the request. It can be sent by certified mail, so the sender has proof of when the letter was sent and received. The sender should keep a copy of this letter and any enclosures as well as any communication from the receiver. Promotion Request Letter Sample
Employee’s Name Position in the Company Name of the Company
Employer’s Name Position in the Company Name of the Company
Dear Employer’s Name:
I have been working on the Sustainable Energy Project for the past four years and have learned extensively about each aspect of the project. I would like to express my gratitude for being part of the team. I’m writing this letter to request a promotion to a higher position in the company. I believe I have learned well from you and my colleagues and am ready to head a project.
This company has made great strides in the field of sustainable energy, and I am proud to have been a part of the success. I have worked extensively in the area of communications and have greatly extended the profile of the company.
The details of my contribution are in the enclosed resume. I believe I can contribute even more in future projects as a leader. A promotion at this time would be a great motivator for me, as I would feel that my contribution was recognized as valuable.
I believe in the aims of this company and would like to help further its mission in a position of leadership. I am hoping for a positive response from you. I have enclosed my resume to date with a list of my contributions to the Sustainable Energy Project as well as a letter of recommendation from the project head. I would be happy to discuss my request with you at a time of your convenience. I can be reached at [555-123-4567] or [[email protected]].
Thank you for considering my request.
Employee’s Signature Employee’s Name printed List of enclosures
Promotion Request Letter Email Sample Use the following promotion request sample letter email and modify it for your specific needs.
Promotion Request Letter Email Sample To: email@example.com Subject: Promotion Discussion - Name of Employee
It has been brought to my attention by NAME who is my immediate supervisor that the position of Manager for Recycling has become available, and I would like to express my interest in this position. I have worked for Environmental Solutions for the past five years and have focused most of my time on the recycling aspect of the company. I would like to take a leadership role in this area and believe that my knowledge and experience will be an asset to the department.
I have made many contacts around the city who are interested in purchasing our recycled products, and I am confident that if I were in a position of leadership, I could expand the possibilities even more. I believe Environmental Solutions is doing great work in the field, and I am proud to be an employee. I have always worked well with my coworkers and have helped train new employees for the past three years.
When the previous Manager for Recycling was away on sick leave, I was temporarily put in charge of the department and received commendation from my direct supervisor. I believe this company can grow to be an example to the nation in the area of sustainable living, and I would like to grow with it.
Thank you for your time and consideration. If it is convenient for you, I could meet you on DATE at TIME to discuss my qualifications further. I can be reached at 555-123-4567 or at [email protected]