Writing an Apology Email for Not Attending Meeting
Writing an Apology Email for Not Attending Meeting (with Sample)
Use this sample apology email for not attending meeting as a template for your formal apology email. Last updated on January 17th, 2019
Writing an email of apology for missing an important meeting should be done while considering the other party's perspective and understanding the inconvenience they experienced because of it.
The other party shouldn't be made to feel as if the mistake was in any way their fault, or responsible for your error. Your apology email should have an overall tone that encourages the other party to forgive your mistake so you can both move forward. Here are a few key tips on how to properly write an apology:
Sincerely apologize for your mistake.
Take 100 percent responsibility for missing the meeting.
Mention how you would like to maintain your relationship with the other party in spite of your mistake.
Make your apology email as sincere as possible. If it blames the other party in any way at all, the apology itself won't sound genuine. Here are some things you should NOT include in your email:
Making a number of lame excuses
Generalizing your mistake - be more specific
Making vague promises to never let it happen again
In most cases, the sooner you sit down and write your apology email the better. Leaving the other party wondering why you didn't show up for the meeting only leaves them to imagine a number of negative reasons why and makes you look bad, especially your character. Acting quickly can literally mean the difference between maintaining or ending a key relationship.
In general, if you're willing to acknowledge that you've made a mistake and were wrong in missing in the meeting as well as sincerely expressing your regret, chances are the other party receiving your email will readily forgive you and want to maintain your relationship. But, if you offer an insincere apology email or no email at all, be prepared to end the relationship since they'll likely lose their trust in you and quite possibly their respect for you.
Acknowledge Your Error
First and foremost, start your email out by saying how truly sorry you are about missing the meeting. Make your intent crystal clear. Then explain why you're sending the email in the first place. Acknowledge your error and why you had to miss the meeting.
In addition to submitting your email in a timely manner, make sure you promise to never repeat your actions. Apologize once more at the end of the email and let the other party know how much you value their relationship with you.
Writing a formal email of apology will let the offended party know that you not only understand you were in the wrong, but you don't want your relationship with them to suffer in any way.
Therefore, you have to take full responsibility for your actions. Sometimes, the offended party may also accept part of the responsibility for the error and apologize to you as well. Here are some more quick tips on how to create your email:
Offer a specific, plausible explanation for your actions
Clarify the issue once you make your apology
Include your apology at the start of the email
Make it formal and sincere
While it's usually best to submit your email to the offended party without delay, in rare instances it may be best to wait a few days so the other party can cool down depending on the kind of person they are.
Apology Email for Missing a Meeting Sample To:[email protected] Subject: Reason for Missed Meeting
Dear Name of Receiver:
First of all, I want to express my sincerest apology to you sir for missing our scheduled meeting last Tuesday. I have no doubt that you were waiting and wondering about my whereabouts and why I didn't show up for our meeting.
Unfortunately, I received an emergency phone call from my daughter's school due to an accident she was involved in. Thankfully, she is now fine. However, at the time, this important matter required immediate attention from me as her mother as you can surely understand.
Please forgive me for not calling you on the same day as my daughter's accident, as everything was so chaotic and even somewhat of a blur. However, I would like to move forward with our plans and reschedule another meeting. Also, I hope this incident has not changed our professional working relationship in any way.
Again, I am truly sorry for the inconvenience and hope to hear from you soon.