Writing an Impressive Extension Request Letter (with Sample)
Use this sample extension request letter as a template for your formal request letter. Last updated on January 17th, 2019
There are several reasons why an extension request letter may be required. A student may need to request more time to complete a paper or project, or someone offered a job may need to ask for an extension of the starting date.
A formal letter, written with honesty and tact, is a respectful way to request an extension. It should consider the requirements of the recipient for granting the extension and any rules about extensions in the concerned institution. Since extension letters are asking for a favor, many people feel embarrassed, and find it difficult to express themselves. However, extension letters are normal for people in difficult or unexpected situations, and, if they are written according to proper business letter format and are polite and clear, there is no reason to feel embarrassed. A student should not include statements that complain about the time limit given for a paper, and a prospective employee should not include statements complaining about low salary. Some of the reasons for an extension request letter are:
Extension of probationary period
Extension of time to file a legal brief
Extension for debt repayment
Extension of medical leave
Extension of a job interview date
This is a letter asking for special permission. The sender should not take for granted that the request will have a favorable outcome. Letters that have a respectful tone and look professional have a better chance of success than a letter that is full of complaints and criticisms. The letter should be sent well in advance of the time for which the request is made.
A last minute request puts the receiver under pressure and in an awkward situation. It also shows irresponsibility and poor planning on the part of the requester. This is not a courteous way to ask for a favor.
How Much Time You Need?
The requester should have a realistic idea of how much time they need for an extension. If they ask for too little time, there is a chance they will miss that deadline too and need to ask for another extension. This will, most likely, not be well received. It is also important to consider the time limits of the recipient.
An employer may need to hire someone as soon as possible, so asking for a small extension may be all right, but asking for several weeks may not be acceptable. A teacher or professor may be willing to grant an extension that is within the timing of the current semester, but not an extension that goes into the summer vacation or next semester.
Extension Request Letter Sample Here is a sample of an extension request letter. It should be sent by certified mail, so the sender has proof of the date it was sent and received. Any enclosures should be copies, and no original documents should be sent. If the extension is granted, a follow up letter of appreciation should be sent immediately.
Extension Request Letter Sample Requester’s Name Requester’s Address City, State, Zip Code
Receiver’s Name Receiver’s Address City, State, Zip Code
Dear Receiver’s Name,
I am enrolled in your English Literature 101 class and have been absent for the past five weeks because of injuries I sustained in an automobile accident. You have kindly accommodated my situation by allowing me to turn in my homework late, and this has helped make it possible for me to remain enrolled in the university and not lose a semester, and I am very grateful to you.
I have been released from the hospital, but still need to walk with crutches for the next month. Because of this inconvenience, it will be very difficult to do the required research for the mid-term paper that is due on DATE. I would like to ask for an extension of 10 days to complete the paper. It is my intention to submit the paper to you on DATE.
Thank you again for the kindness you have shown me during this difficult time and for taking the time to consider my current request. I would be happy to answer any questions, and have enclosed a letter from my doctor explaining my current physical condition. You can call me at 555-123-4567 or email me at [email protected]
Sincerely, Requester’s signature Requester’s name printed List of enclosures
Extension Request Letter Email Sample Use the following extension request letter email sample and modify it for your specific needs.
Extension Request Letter Email Sample To: [email protected] Subject: Request for an extension of loan payments
Dear Name of Lender:
This email is a formal request to have a five-month extension on my car loan. I have made payments of $200 per month for the past 18 months, and the loan is for 12 more months. I have just lost my job and cannot make payments at this time. I need my car to find another job, and hope to do so within five months at the most. I understand that the interest still accrues and intend to pay this debt in full.
I was working as a personal trainer for the Name of Company, when they let go seven trainers including me. I am a qualified physical trainer and believe I can get another job soon. I have applied to three local gyms. I would like to make my last payment on DATE and resume payments on DATE.
Thank you for considering my request for a five-month extension of my car loan. I can be reached at Phone Number or at Email Address. I hope to receive a favorable reply from you soon. I will call to arrange an appointment next week.