Simple Resignation Letters
Use these simple resignation letter samples as templates for your formal resignation letter.
Last updated on November 29, 2023
You should think about the appropriate format for your resignation letter as you are ready to submit your resignation. Making the decision to quit your position can be challenging, and frequently the most nerve-wracking element of the transition is informing your supervisor that you will be going on to another position.
To lessen the strain on you when writing your resignation letter, we have created a collection of simple resignation letter samples. You can adapt and customize the resignation letter samples below to fit your needs.
To lessen the strain on you when writing your resignation letter, we have created a collection of simple resignation letter samples. You can adapt and customize the resignation letter samples below to fit your needs.
Sample 1 - Formal Resignation Letter with Notice Period
Today’s Date
Manager's Name
Manager's Title
Company Name
Dear Mr./Ms. Manager:
Please accept this letter of resignation from the position of [Title of Job], effective two weeks from today. My last day at [Company Name] will be [date].
I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at [company name] and will miss my colleagues. However, this new position will challenge my growth and further my career.
During the next two weeks, I am willing to help you in any way to make the transition as smooth as possible. This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do.
Again, it has been a pleasure working as a part of your company.
Best regards,
Your signature
Your typed name
Manager's Name
Manager's Title
Company Name
Dear Mr./Ms. Manager:
Please accept this letter of resignation from the position of [Title of Job], effective two weeks from today. My last day at [Company Name] will be [date].
I have accepted a position with another company that will further my growth and development in my career. I have enjoyed working at [company name] and will miss my colleagues. However, this new position will challenge my growth and further my career.
During the next two weeks, I am willing to help you in any way to make the transition as smooth as possible. This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do.
Again, it has been a pleasure working as a part of your company.
Best regards,
Your signature
Your typed name
Sample 2 - Resignation Letter with Reason
Today’s Date
Manager's Name
Manager's Title
Company Name
Dear Mr./Ms. Manager:
This letter is a formal notification that I will be resigning from [POSITION OR JOB DESCRIPTION] in [Name of Company] on [DATE]. My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time.
Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfil my responsibilities until [DATE].
I have had great job satisfaction working at [Name of Company] and appreciate your understanding at this trying time. If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at [PHONE NUMBER] or [EMAIL ADDRESS].
Sincerely,
Your signature
Your typed name
Manager's Name
Manager's Title
Company Name
Dear Mr./Ms. Manager:
This letter is a formal notification that I will be resigning from [POSITION OR JOB DESCRIPTION] in [Name of Company] on [DATE]. My reason for resigning at this time is to take care of serious family issues that only I can resolve. I will not be able to work during that time.
Since I am giving one month’s notice, I will be able to assist in finding and training a replacement. I will faithfully fulfil my responsibilities until [DATE].
I have had great job satisfaction working at [Name of Company] and appreciate your understanding at this trying time. If there is anything I can do even after I leave to further any projects, please don’t hesitate to ask me. I can be reached at [PHONE NUMBER] or [EMAIL ADDRESS].
Sincerely,
Your signature
Your typed name
Sample 3 - Short Resignation Letter
Today’s Date
Manager's Name
Manager's Title
Company Name
Dear Mr./Ms. Manager:
This letter is to notify you that I am resigning from [Company Name] as a [Title of Job]. [Date] will be my last day of employment.
This wasn’t an easy decision, because I am grateful for the rewarding employment I’ve had with [company name]. But after long hours of consideration, my decision is now final and I have accepted a position with another company.
Please contact me if I can make the transition process proceed more smoothly.
Yours respectfully,
Your signature
Your typed name
Manager's Name
Manager's Title
Company Name
Dear Mr./Ms. Manager:
This letter is to notify you that I am resigning from [Company Name] as a [Title of Job]. [Date] will be my last day of employment.
This wasn’t an easy decision, because I am grateful for the rewarding employment I’ve had with [company name]. But after long hours of consideration, my decision is now final and I have accepted a position with another company.
Please contact me if I can make the transition process proceed more smoothly.
Yours respectfully,
Your signature
Your typed name
Frequently Asked Questions (FAQs)
Q: What is a simple resignation letter?
A: A simple resignation letter is a written document that informs an employer that an employee will be leaving their position. It typically includes basic information, such as the employee's name, the date of their resignation, and a brief explanation of why they are leaving.
Q: What should be included in a simple resignation letter?
A: A simple resignation letter should include the employee's name, the date of their resignation, a statement of resignation, and a brief explanation of why they are leaving. It may also include expressions of gratitude or appreciation for the opportunity to work for the company, as well as a willingness to assist with the transition process.
Q: How should I format my simple resignation letter?
A: Your resignation letter should be formatted like a professional business letter. It should include a header with your name and contact information, as well as the name and contact information of your employer. The body of the letter should be concise and to the point, with a clear statement of your resignation and an explanation if desired. It should end with a polite closing and your signature.
.
Q: When should I submit my simple resignation letter?
A: You should submit your resignation letter at least two weeks before your last day of work. This gives your employer enough time to find a replacement or make arrangements for the transition.
Q: Do I need to give a reason for resigning in my simple resignation letter?
A: No, you are not required to give a reason for resigning in your letter. However, it is a professional courtesy to provide a brief explanation, especially if it will help your employer improve the workplace or address any concerns.
Q: Should I express gratitude or appreciation in my simple resignation letter?
A: Yes, it is always a good idea to express gratitude or appreciation in your resignation letter. This helps to maintain a positive relationship with your employer and can potentially lead to positive references in the future.
Q: Can I resign via email with a simple resignation letter?
A: Yes, you can resign via email with a simple resignation letter. However, it is best to deliver the letter in person or via mail, as this shows a greater level of professionalism and respect for your employer.
A: A simple resignation letter is a written document that informs an employer that an employee will be leaving their position. It typically includes basic information, such as the employee's name, the date of their resignation, and a brief explanation of why they are leaving.
Q: What should be included in a simple resignation letter?
A: A simple resignation letter should include the employee's name, the date of their resignation, a statement of resignation, and a brief explanation of why they are leaving. It may also include expressions of gratitude or appreciation for the opportunity to work for the company, as well as a willingness to assist with the transition process.
Q: How should I format my simple resignation letter?
A: Your resignation letter should be formatted like a professional business letter. It should include a header with your name and contact information, as well as the name and contact information of your employer. The body of the letter should be concise and to the point, with a clear statement of your resignation and an explanation if desired. It should end with a polite closing and your signature.
.
Q: When should I submit my simple resignation letter?
A: You should submit your resignation letter at least two weeks before your last day of work. This gives your employer enough time to find a replacement or make arrangements for the transition.
Q: Do I need to give a reason for resigning in my simple resignation letter?
A: No, you are not required to give a reason for resigning in your letter. However, it is a professional courtesy to provide a brief explanation, especially if it will help your employer improve the workplace or address any concerns.
Q: Should I express gratitude or appreciation in my simple resignation letter?
A: Yes, it is always a good idea to express gratitude or appreciation in your resignation letter. This helps to maintain a positive relationship with your employer and can potentially lead to positive references in the future.
Q: Can I resign via email with a simple resignation letter?
A: Yes, you can resign via email with a simple resignation letter. However, it is best to deliver the letter in person or via mail, as this shows a greater level of professionalism and respect for your employer.
By Andre Bradley
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