Sample Resignation Letter Templates
Learn how to write a resignation letter. Use our sample resignation letters as templates for your resignation letter.
Last updated on March 16, 2023
Last updated on March 16, 2023
You should think about the appropriate format for your resignation letter as you are ready to submit your resignation. Making the decision to quit your position can be challenging, and frequently the most nerve-wracking element of the transition is informing your supervisor that you will be going on to another position.
To lessen the strain on you when writing your resignation letter, we have created a collection of resignation letter templates. You can adapt and customize the resignation letter samples below to fit your needs.
Sample Resignation Letters
​Sample 1 - Simple Resignation Letter Template
[Employee’s Name]
[Address of Employee]
[City, State, Zip Code]
[DATE]
[Manager’s Name]
[Name of Company]
[Address of Company]
[City, State, Zip Code]
RE: Resignation
Dear [Manager’s Name],
I am using this letter to formally announce that I will no longer be working as a [POSITION] at [NAME OF COMPANY]. My final day of employment is [DATE].
Being a part of your team has given me a lot of knowledge and experience, and I appreciate the time and consideration you gave me during my training. I am certain that given the skills I have developed working with you, I could lead a [NAME OF PROGRAM] project. I will never forget how you helped me.
I'll make every effort to finish all the unresolved issues I have on schedule, and I'd be glad to assist with training a new employee. I consider myself fortunate to have worked at [NAME OF COMPANY] for the past three years, and I wish you continued success. Please acknowledge this letter, and feel free to contact me at [555-123-4567] or [[email protected]] if you have any questions.
Sincerely,
[Employee’s Signature]
[Employee’s Name Printed]
[Address of Employee]
[City, State, Zip Code]
[DATE]
[Manager’s Name]
[Name of Company]
[Address of Company]
[City, State, Zip Code]
RE: Resignation
Dear [Manager’s Name],
I am using this letter to formally announce that I will no longer be working as a [POSITION] at [NAME OF COMPANY]. My final day of employment is [DATE].
Being a part of your team has given me a lot of knowledge and experience, and I appreciate the time and consideration you gave me during my training. I am certain that given the skills I have developed working with you, I could lead a [NAME OF PROGRAM] project. I will never forget how you helped me.
I'll make every effort to finish all the unresolved issues I have on schedule, and I'd be glad to assist with training a new employee. I consider myself fortunate to have worked at [NAME OF COMPANY] for the past three years, and I wish you continued success. Please acknowledge this letter, and feel free to contact me at [555-123-4567] or [[email protected]] if you have any questions.
Sincerely,
[Employee’s Signature]
[Employee’s Name Printed]
Sample 2 - Resignation Letter Email Template
To: [email protected]
Subject: Resignation - [Employee’s Name]
Dear [Manager’s Name],
Please accept this letter of resignation from the position of [POSITION], which will take effect in two weeks. My last day working for [NAME OF COMPANY] is [DATE].
I choose to accept a job with another organization since it will help me advance professionally. Working at [NAME OF COMPANY] has been fun, and I shall miss my coworkers. This new position, though, will test my development and advance my career.
In order to make the transition as easy as possible for you over the following two weeks, I am ready to assist you in any way I can. This also entails assisting with the hiring and training of my replacement. If there is anything in particular you want me to do, just let me know.
Again, it has been a pleasure working as a part of your company.
Sincerely,
[Employee’s Name Printed]
Subject: Resignation - [Employee’s Name]
Dear [Manager’s Name],
Please accept this letter of resignation from the position of [POSITION], which will take effect in two weeks. My last day working for [NAME OF COMPANY] is [DATE].
I choose to accept a job with another organization since it will help me advance professionally. Working at [NAME OF COMPANY] has been fun, and I shall miss my coworkers. This new position, though, will test my development and advance my career.
In order to make the transition as easy as possible for you over the following two weeks, I am ready to assist you in any way I can. This also entails assisting with the hiring and training of my replacement. If there is anything in particular you want me to do, just let me know.
Again, it has been a pleasure working as a part of your company.
Sincerely,
[Employee’s Name Printed]
Frequently Asked Questions (FAQs)
Q. What is a resignation letter?
A. A resignation letter is a written document that formally notifies an employer of an employee's intention to resign from their job position. It typically includes the employee's reasons for leaving, the effective date of resignation, and a note of gratitude for the employer and the company.
Q. Why is a resignation letter important?
A. A resignation letter is important because it serves as a professional and formal way to communicate an employee's decision to leave their job to their employer. It also helps to maintain a positive relationship with the employer, colleagues, and company.
Q. What should be included in a resignation letter?
A. A resignation letter should include the employee's full name, current job title, and the effective date of resignation. It should also include a brief explanation of the reasons for leaving, a note of gratitude for the employer and the company, and an offer to assist in the transition period.
Q. How should a resignation letter be delivered?
A. A resignation letter should be delivered in person to the employee's immediate supervisor or human resources representative. It can also be sent by email, but it is recommended to follow up with a hard copy delivered in person or by mail.
Q. When should a resignation letter be submitted?
A. A resignation letter should be submitted at least two weeks before the effective date of resignation. However, this can vary depending on the employer's policies and the employee's contract.
Q. Is it necessary to give a reason for resigning in a resignation letter?
A. No, it is not necessary to give a reason for resigning in a resignation letter. However, it can be helpful to provide a brief explanation to maintain a positive relationship with the employer and the company.
Q. Should a resignation letter be negative or positive?
A. A resignation letter should be positive and professional, even if the reasons for leaving are negative. It is important to maintain a positive relationship with the employer and the company, as they may serve as references in the future.
Q. Can a resignation letter be retracted?
A. In most cases, a resignation letter can be retracted if the employee changes their mind before the effective date of resignation. However, it is important to check with the employer's policies and the terms of the employment contract.
Q. Can a resignation letter be used as a legal document?
A. No, a resignation letter is not a legal document. It is simply a formal notification of an employee's intention to resign from their job position. However, it can be used as evidence in legal proceedings related to the terms and conditions of employment.
Q. Can a resignation letter be used to negotiate a counteroffer?
A. Yes, a resignation letter can be used to negotiate a counteroffer from the employer. However, it is important to consider the reasons for leaving and the potential impact on the professional relationship with the employer and the company.
A. A resignation letter is a written document that formally notifies an employer of an employee's intention to resign from their job position. It typically includes the employee's reasons for leaving, the effective date of resignation, and a note of gratitude for the employer and the company.
Q. Why is a resignation letter important?
A. A resignation letter is important because it serves as a professional and formal way to communicate an employee's decision to leave their job to their employer. It also helps to maintain a positive relationship with the employer, colleagues, and company.
Q. What should be included in a resignation letter?
A. A resignation letter should include the employee's full name, current job title, and the effective date of resignation. It should also include a brief explanation of the reasons for leaving, a note of gratitude for the employer and the company, and an offer to assist in the transition period.
Q. How should a resignation letter be delivered?
A. A resignation letter should be delivered in person to the employee's immediate supervisor or human resources representative. It can also be sent by email, but it is recommended to follow up with a hard copy delivered in person or by mail.
Q. When should a resignation letter be submitted?
A. A resignation letter should be submitted at least two weeks before the effective date of resignation. However, this can vary depending on the employer's policies and the employee's contract.
Q. Is it necessary to give a reason for resigning in a resignation letter?
A. No, it is not necessary to give a reason for resigning in a resignation letter. However, it can be helpful to provide a brief explanation to maintain a positive relationship with the employer and the company.
Q. Should a resignation letter be negative or positive?
A. A resignation letter should be positive and professional, even if the reasons for leaving are negative. It is important to maintain a positive relationship with the employer and the company, as they may serve as references in the future.
Q. Can a resignation letter be retracted?
A. In most cases, a resignation letter can be retracted if the employee changes their mind before the effective date of resignation. However, it is important to check with the employer's policies and the terms of the employment contract.
Q. Can a resignation letter be used as a legal document?
A. No, a resignation letter is not a legal document. It is simply a formal notification of an employee's intention to resign from their job position. However, it can be used as evidence in legal proceedings related to the terms and conditions of employment.
Q. Can a resignation letter be used to negotiate a counteroffer?
A. Yes, a resignation letter can be used to negotiate a counteroffer from the employer. However, it is important to consider the reasons for leaving and the potential impact on the professional relationship with the employer and the company.
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