Writing an Email for Extension of Assignment (with Sample) Use this sample email for extension of assignment as a template for your formal notification.
There are several reasons why an extension of assignment email may be required. A student may need to request more time to complete a paper or project. A formal email, written with honesty and tact, is a respectful way to request an extension. It should consider the requirements of the recipient for granting the extension and any rules about extensions in the concerned institution. Since extension emails are asking for a favor, many people feel embarrassed, and find it difficult to express themselves. However, extension emails are normal for people in difficult or unexpected situations, and, if they are written according to proper business email format and are polite and clear, there is no reason to feel embarrassed.
This is a email asking for special permission. The sender should not take for granted that the request will have a favorable outcome. Emails that have a respectful tone and look professional have a better chance of success than an email that is full of complaints and criticisms.
The email should be sent well in advance of the time for which the request is made. A last minute request puts the receiver under pressure and in an awkward situation. It also shows irresponsibility and poor planning on the part of the requester. This is not a courteous way to ask for a favor.
The requester should have a realistic idea of how much time they need for an extension. If they ask for too little time, there is a chance they will miss that deadline too, and need to ask for another extension. This will, most likely, not be well received.
It is also important to consider the time limits of the recipient. A teacher or professor may be willing to grant an extension that is within the timing of the current semester, but not an extension that goes into the summer vacation or next semester.
Here is a sample of an extension of assignment email. If the extension is granted, a follow up email of appreciation should be sent immediately.
I am enrolled in your English Literature 101 class and have been absent for the past five weeks because of injuries I sustained in an automobile accident. You have kindly accommodated my situation by allowing me to turn in my homework late, and this has helped make it possible for me to remain enrolled in the university and not lose a semester, and I am very grateful to you.
I have been released from the hospital, but still need to walk with crutches for the next month. Because of this inconvenience, it will be very difficult to do the required research for the mid-term paper that is due on DATE. I would like to ask for an extension of 10 days to complete the paper. It is my intention to submit the paper to you on DATE.
Thank you again for the kindness you have shown me during this difficult time and for taking the time to consider my current request. I would be happy to answer any questions, and have attached a letter from my doctor explaining my current physical condition. You can call me at 555-123-4567.