Writing a Simple College Withdrawal Letter (with Sample)
Use this sample college withdrawal letter as a template for your formal withdrawal letter.
Last updated on July 25th, 2022
Students may need to withdraw from college for a variety of reasons. Most universities allow students to withdraw if they follow the proper procedures stipulated by that institution.
Hardship is the most common reason for withdrawing, and the student should begin the process by collecting documentation for why they need to leave. When they have the documentation, including any forms required by the college, they can write a college withdrawal letter.
Hardship is the most common reason for withdrawing, and the student should begin the process by collecting documentation for why they need to leave. When they have the documentation, including any forms required by the college, they can write a college withdrawal letter.
Simply Don't Stop Attending
It is best to send a withdrawal letter to the university rather than to simply stop attending. This could cause professors to give a failing mark, which would not look good on a resume.
In rare cases, a partial hardship withdrawal is possible, but the student must be able to prove that the hardship only affects some of their courses. The student should contact their Dean of Students or Registrar’s Office to learn the correct procedure for withdrawing.
The main hardship reasons students need to withdraw from college are:
1. Personal
Personal reasons include family emergencies such as a death in the family or a family member who is critically ill. Proof will be required to show that the emergency impacts the student’s ability to attend college.
This will include notarized forms relating to the emergency and a death certificate or obituary about the death or, in the case of critical illness, a medical business form from the hospital.
It is best to send a withdrawal letter to the university rather than to simply stop attending. This could cause professors to give a failing mark, which would not look good on a resume.
In rare cases, a partial hardship withdrawal is possible, but the student must be able to prove that the hardship only affects some of their courses. The student should contact their Dean of Students or Registrar’s Office to learn the correct procedure for withdrawing.
The main hardship reasons students need to withdraw from college are:
1. Personal
Personal reasons include family emergencies such as a death in the family or a family member who is critically ill. Proof will be required to show that the emergency impacts the student’s ability to attend college.
This will include notarized forms relating to the emergency and a death certificate or obituary about the death or, in the case of critical illness, a medical business form from the hospital.
2. Medical
Most hardship cases are due to medical reasons. If the student wants to withdraw for medical reasons they need to prove the condition. This requires a letter from the doctor, hospital records or other medical records.
In the letter from the doctor, he or she needs to state the reasons why the student cannot attend college. In some colleges, the doctor’s letter must give a narrative summary of the medical issues. The contact information for the doctor should be included in case the college wants to verify the information.
3. Financial
Financial hardship means that the student lost his or her job or the head of their household who was paying their expenses is facing financial ruin. If the student is moving to another state and loses their job for that reason, most colleges will consider that an acceptable reason for withdrawal.
Documentation will need to be enclosed with the college withdrawal letter that proves the financial hardship such as unemployment forms or a letter from the former employer stating that the student no longer works for their business. There needs to be valid reasons for job loss, and the contact information of the employer should be included.
4. Military Duty
Voluntarily enlisting in the military is not a legitimate reason for withdrawing from college, but being called to active duty is. A copy of the military orders will need to be sent with the withdrawal letter and forms.
Most colleges have a few restrictions on hardship withdrawal. If the student has already taken the final exam or turned in the final paper, they may not request a withdrawal. There may also be a time limit. In most cases, the limit is within one academic year of the time they want to withdraw.
Here is a sample college withdrawal letter. All the forms and other documents that are enclosed should be copies and not original documents. The letter should be sent by certified mail, so the student has proof of the time and date the letter was sent and received. This will be important if the college has deadlines or time limits for withdrawal without penalty.
Most hardship cases are due to medical reasons. If the student wants to withdraw for medical reasons they need to prove the condition. This requires a letter from the doctor, hospital records or other medical records.
In the letter from the doctor, he or she needs to state the reasons why the student cannot attend college. In some colleges, the doctor’s letter must give a narrative summary of the medical issues. The contact information for the doctor should be included in case the college wants to verify the information.
3. Financial
Financial hardship means that the student lost his or her job or the head of their household who was paying their expenses is facing financial ruin. If the student is moving to another state and loses their job for that reason, most colleges will consider that an acceptable reason for withdrawal.
Documentation will need to be enclosed with the college withdrawal letter that proves the financial hardship such as unemployment forms or a letter from the former employer stating that the student no longer works for their business. There needs to be valid reasons for job loss, and the contact information of the employer should be included.
4. Military Duty
Voluntarily enlisting in the military is not a legitimate reason for withdrawing from college, but being called to active duty is. A copy of the military orders will need to be sent with the withdrawal letter and forms.
Most colleges have a few restrictions on hardship withdrawal. If the student has already taken the final exam or turned in the final paper, they may not request a withdrawal. There may also be a time limit. In most cases, the limit is within one academic year of the time they want to withdraw.
Here is a sample college withdrawal letter. All the forms and other documents that are enclosed should be copies and not original documents. The letter should be sent by certified mail, so the student has proof of the time and date the letter was sent and received. This will be important if the college has deadlines or time limits for withdrawal without penalty.
Sample College Withdrawal Letter
Student’s Name
Student’s Address
City, State, Zip Code
College ID Number if any
DATE
Name of University
Name of Registrar
Address of University
City, State, Zip Code
Dear Name of Registrar:
This letter is to inform you that I need to withdraw from the university due to personal hardship. On DATE, my father who was paying for my college education died of heart failure. I have enclosed the medical documents and death certificate.
His death has left my sister and me without means of financial support, so I need to find employment as soon as possible. My sister is still in high school and will graduate in two years.
My father’s life insurance policy was enough to cover the mortgage of our home, but I need to work to pay for food, clothing and other things. My sister and I are the only family members, as my mother died 10 years ago.
I have enclosed the withdrawal forms required by the university. Since the semester started only two weeks ago, I am within the time limit, according to school policy, to receive a full refund for this semester’s fees.
If you have any questions or need more information I can be reached at 555-123-4567 or at [email protected].
Thank you for your consideration in this matter.
Sincerely,
Student’s Signature
Student’s Name Printed
List of Enclosures
Student’s Name
Student’s Address
City, State, Zip Code
College ID Number if any
DATE
Name of University
Name of Registrar
Address of University
City, State, Zip Code
Dear Name of Registrar:
This letter is to inform you that I need to withdraw from the university due to personal hardship. On DATE, my father who was paying for my college education died of heart failure. I have enclosed the medical documents and death certificate.
His death has left my sister and me without means of financial support, so I need to find employment as soon as possible. My sister is still in high school and will graduate in two years.
My father’s life insurance policy was enough to cover the mortgage of our home, but I need to work to pay for food, clothing and other things. My sister and I are the only family members, as my mother died 10 years ago.
I have enclosed the withdrawal forms required by the university. Since the semester started only two weeks ago, I am within the time limit, according to school policy, to receive a full refund for this semester’s fees.
If you have any questions or need more information I can be reached at 555-123-4567 or at [email protected].
Thank you for your consideration in this matter.
Sincerely,
Student’s Signature
Student’s Name Printed
List of Enclosures
Frequently Asked Questions (FAQs)
Q: What is a college withdrawal letter?
A: A college withdrawal letter is a formal communication that a student writes to their college or university to inform them that they wish to withdraw from the institution. It is usually sent to the registrar's office or the academic dean's office.
Q: Why would someone write a college withdrawal letter?
A: There are many reasons why a student may decide to withdraw from college. Some common reasons include financial difficulties, family emergencies, health issues, academic struggles, or a desire to pursue other opportunities.
Q: What should be included in a college withdrawal letter?
A: A college withdrawal letter should include the student's full name, student ID number, and the date of the letter. It should also clearly state the reason for the withdrawal and the effective date of the withdrawal. Additionally, it is recommended that the letter include any relevant supporting documentation, such as a doctor's note or a letter from an employer.
Q: How should a college withdrawal letter be formatted?
A: A college withdrawal letter should follow a formal business letter format. It should be addressed to the appropriate individual or department at the college or university and include a clear and concise subject line. The body of the letter should be organized into paragraphs and include a salutation and a closing.
Q: Is it necessary to provide a reason for the withdrawal in a college withdrawal letter?
A: While it is not required to provide a reason for the withdrawal, it is generally considered good practice to do so. This can help the college or university understand the student's circumstances and may also be necessary in order to receive a refund or avoid financial penalties.
Q: What is the proper procedure for submitting a college withdrawal letter?
A: The proper procedure for submitting a college withdrawal letter may vary depending on the specific college or university. It is recommended that the student consult their college's website or speak with an academic advisor to determine the appropriate procedure. In general, the letter should be sent to the registrar's office or the academic dean's office and should be accompanied by any necessary supporting documentation.
Q: Can a college withdrawal letter be rescinded or amended?
A: In some cases, a college withdrawal letter may be rescinded or amended if the student's circumstances change. However, this will depend on the policies of the specific college or university and may require additional documentation or approval from the academic dean or registrar.
A: A college withdrawal letter is a formal communication that a student writes to their college or university to inform them that they wish to withdraw from the institution. It is usually sent to the registrar's office or the academic dean's office.
Q: Why would someone write a college withdrawal letter?
A: There are many reasons why a student may decide to withdraw from college. Some common reasons include financial difficulties, family emergencies, health issues, academic struggles, or a desire to pursue other opportunities.
Q: What should be included in a college withdrawal letter?
A: A college withdrawal letter should include the student's full name, student ID number, and the date of the letter. It should also clearly state the reason for the withdrawal and the effective date of the withdrawal. Additionally, it is recommended that the letter include any relevant supporting documentation, such as a doctor's note or a letter from an employer.
Q: How should a college withdrawal letter be formatted?
A: A college withdrawal letter should follow a formal business letter format. It should be addressed to the appropriate individual or department at the college or university and include a clear and concise subject line. The body of the letter should be organized into paragraphs and include a salutation and a closing.
Q: Is it necessary to provide a reason for the withdrawal in a college withdrawal letter?
A: While it is not required to provide a reason for the withdrawal, it is generally considered good practice to do so. This can help the college or university understand the student's circumstances and may also be necessary in order to receive a refund or avoid financial penalties.
Q: What is the proper procedure for submitting a college withdrawal letter?
A: The proper procedure for submitting a college withdrawal letter may vary depending on the specific college or university. It is recommended that the student consult their college's website or speak with an academic advisor to determine the appropriate procedure. In general, the letter should be sent to the registrar's office or the academic dean's office and should be accompanied by any necessary supporting documentation.
Q: Can a college withdrawal letter be rescinded or amended?
A: In some cases, a college withdrawal letter may be rescinded or amended if the student's circumstances change. However, this will depend on the policies of the specific college or university and may require additional documentation or approval from the academic dean or registrar.