A promotion request letter is written by an employee of a company who believes he or she has earned the right to a higher position in the company. Many companies look to their own employees to fill vacancies, so if an employee feels they are the right candidate, they need to make their wishes known to the appropriate people within the company.
It is important to choose a time when the company is doing well to request a promotion. If the management is downsizing, it’s better to wait for a time when the company is stabilized. It is also important for the employee to make the request after they have made a major contribution to the company.
Employees should remember that their promotion request may not be granted. There are many factors why promotions are given including the time of year and company growth. This doesn’t mean they shouldn’t make the request. It will put their name in the running when a higher position does become available.
Some guidelines to follow:
• State how their current position has taught the employee about the company and job and why they are justified asking for a promotion
• Include details about their work as justification for the promotion request
• Give only concrete examples that relate to the position requested
• Do not appear desperate, weak or beg for the position
• Write only one page
• Check for spelling, style and grammatical errors
The employee should know the guidelines of the company for requesting a promotion before they send the letter. This will give them an idea of how to express their request in keeping with the company policies. There may be a formal procedure for applying for an internal job promotion. It is also recommended for the employee to try to find out if there is a position open. If so, they can write the letter with the aim of requesting a specific position and list their qualifications that fit with that particular position. If the promotion is granted, the employee should immediately send a letter of gratitude to the person or persons responsible.
By Andre Bradley