Writing a Simple Name Change Request Letter (with Samples) Use these sample name change request letters as templates for your formal request letter.
There are several reasons why someone would want to change their name. The most common reasons are marriage and adoption, but sometimes people want to disassociate from a negative-sounding name or would like a more usable name.
Those who do change their names either through marriage or through the court may need to send a name change request letter to their bank, credit card company and other places where they have official records.
Close friends can be informed of a name change through social media, but a formal letter of request for a name change should be sent to businesses and government organizations. Some of the organizations and companies that need to be advised about a consumer’s name change are: • Employers • Landlords • The Internal Revenue Service • Social Security • Doctors and dentists for medical records • The passport office if applicable • Credit rating bureaus • Banks • Investment broker • Department of Motor Vehicles • Credit card companies • Insurance companies • Professional clubs or associations
A parent or other caregiver may need to send a letter for a child who has had a name change due to divorce, adoption or other reason to their school as well as for their social security card and passport. Another official place that needs to be informed is the parent’s or guardian’s tax records.
It is important to have all records with the correct name and spelling. In the case of a credit report, the consumer could get false information or invalid items in their credit report that would negatively affect their credit rating and ability to get a loan.
Information that should be in the name change request letter is: • The full previous name and the full new name • If applicable, the previous address and the new address • The social security number will distinguish the consumer from anyone else who has the same name • Copies of the official name change documents should be included. Never include original documents. This may be a marriage certificate, court order, certificate of naturalization or divorce or adoption papers.
Some organizations have specific forms that need to be filled out for a consumer to have their name changed with that organization. Other places such as a dentist’s office or automobile association may make a name change with only a request letter.
The consumer should also inform each credit card company of their name change. Each credit card company needs to be asked for a new credit card with the new name. Here is a sample of a letter requesting a name change on a credit card. The letter should be sent by certified mail, so the consumer has proof of the date the letter was sent and received. A copy of all correspondence should be kept by the consumer.
Name Change Request Letter after Marriage Applicant’s Name Applicant’s Address City, State, Zip Code
Credit Card Company Customer Service Department Company's Address City, State, Zip Code
Re: Name change request for Account Number credit card
Dear Sir or Madam,
I have a credit card with the account number of NUMBER in my previous name, which is Full Previous Name. I was married last month and am now legally using the name Full Married Name.
I would like to make a formal request that you change your records to my married name. Along with my new name, please change my address to my new address. Below is my previous name and card number as well as my married name. Kindly update my Card Name account records.
Previous Maiden Name Credit Card Account Number Previous Mailing Address City, State, Zip Code
Current Married Name Credit Card Account Number Current Mailing Address City, State, Zip Code
I would also like to request at this time a new credit card with my current name. I would be happy to answer any questions or give you any more information. My telephone number is 555-123-4567 and my email address is [email protected]
I have enclosed a copy of my marriage certificate to verify my new name and give the correct spelling.
Thank you for your prompt attention to my request.
Sincerely, Applicant’s Signature Applicant’s Current Name Printed Current Address City, State, Zip Code List of enclosures (copy of marriage license)
Name Change Request Letter to Bank New Name of Person Address of Person City, State, Zip Code
Name of Bank Manager Name of Bank Address of Bank City, State, Zip Code
RE: Name change request for Checking Account Holder ACCOUNT NUMBER
Dear Name of Bank Manager:
This letter is to inform you officially that I have legally changed my name. My previous name that is currently on file in the bank for the above account is PREVIOUS NAME.
I request you to change your records to my legal name: NEW LEGAL NAME. I have enclosed a copy of proof of my name change.
I can be reached at my new Email Address, Phone Number or at the Above Address if you have any questions.
Signature of Person Printed New Name of Person List of Enclosures: Proof of Name Change