Writing a Rental Agreement Letter from Landlord (with Sample)
Use this sample rental agreement letter from landlord as a template for your formal notification.
A rental agreement letter is usually sent to a prospective tenant from a landlord to give the main terms and conditions that the lease will contain. If the landlord has put an advertisement in the newspaper or online in order to rent a house or apartment, potential tenants may make enquiries.
The landlord can send a letter that tells the tenant what to expect if they rent the property. Even if the potential tenant has called the landlord to find out about the amount of rent and condition of the property, it is important to put the details in writing. The letter will make it easy to define the rights of both the tenant and landlord.
Some of the information that a rental agreement letter may contain is:
The address of the property
The name of the landlord and the name of the new tenant
The length of the lease including starting and ending dates
Whether the property has utilities or furniture
How many tenants are allowed to live in the property
If pets are allowed
Conditions to extend the lease after it terminates including the right to raise the rent if a new lease is negotiated
The amount of any security deposit and the terms for returning the deposit at the end of the lease
When and how the landlord have access to the property
If smoking is allowed in the property.
Below is a sample rental agreement letter from landlord. It is a legal document and should be written in formal, business-letter style. It is also recommended to send the letter by certified mail to ensure it is delivered to the right person.
Sample Rental Agreement Letter from Landlord Name of Landlord Address of Landlord City, State, Zip Code
Name of Potential Tenant Address of Potential Tenant City, State, Zip Code
Dear Name of Potential Tenant:
In response to our phone conversation on DATE about the apartment I have for rent at Address, I am sending this letter to give the details of the terms of the lease for your perusal. If you agree with the terms, please sign a copy of this letter and send it to me. When I receive your agreement, I will draw a formal lease contract that we both will sign. The terms are as follows:
The date of the beginning of the lease is DATE.
The lease will terminate on DATE, but may be extended pending certain conditions that will be itemized in the formal lease
The apartment has electricity and water but no furniture, and smoking is not allowed inside the apartment.
The rent per month is AMOUNT.
A security deposit of AMOUNT must be paid before you move in. It will be returned at the end of the lease, minus any costs for damage to the structure.
The apartment is only for residential purposes and not for commercial purposes.
The rent will be paid by the tenant to the landlord on or before the seventh day of each month. There will be a fee of AMOUNT if the rent is not paid on time.
The tenant may not sublease the apartment to a third party.
No pets are allowed on the property.
If you have any questions, you can reach me at Phone Number or at Email Address. I would like your response within seven working days, or I will consider that you don’t agree and will find another tenant.
Sincerely, Signature of Landlord Printed Name of Landlord